Administrative Assistant Bilingual

Mental Health Systems; San Marcos (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

TURN is seeking a detail-oriented administrative assistant to provide clerical support for the program in a client-centered environment. Responsibilities include reception, filing, phones, reports, and supplies management, with emphasis on accuracy and confidentiality.

Greet visitors, handle payments and data entry in the EHR, and support general office operations. Strong knowledge of Microsoft Office and EHR software preferred, with bilingual ability a plus.

Qualifications

• High School Diploma or GED required.
• CA driver’s license and auto insurance per contract requirements.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual preferred.

Responsibilities

• Screen and direct calls and manage reception duties.
• Assist with EHR and client payments.
• Prepare communications and reports for program meetings.
• Use Microsoft Office, spreadsheets, and databases.
• Greet and assist visitors and clients.
• Log receipt of checks and deposits.
• Maintain operation and cleanliness of the facility and supplies.
• Enter client demographics into the EHR.
• Maintain client confidentiality.
• Participate in scheduled program meetings.
• Other duties as assigned.

Skills

Cultural Competency

Bilingual

Education

High School Diploma or GED

Tools

Microsoft Office

EHR software

Job description

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values Integrity, Diversity, Mentorship, and Inclusion are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

Job Summary

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

Responsibilities

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Communication and clerical duties. Screen and direct calls.
• Assisting with EHR and client payments
• Administrative support for the PM i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

Qualifications

• High School Diploma or Equivalent of GED required.
• Valid CA driver’s license and current auto insurance per contract requirements required.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual preferred.

Physical Demands

• Seeing
• Hearing
• Speaking
• Stooping/Bending
• Working in cramped spaces
• Moving around facility
• Moving between offices/clients
• Driving – light errands
• Climbing
• Lifting/carrying heavy items
• Driving – in the course of job duties
• Using hands/fingers
• Pushing/pulling/dragging items
• Standing for long periods
• Sitting for long periods
• Working outside/underground

Other Duties

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions).