Administrative Assistant - Automated Manufacturing

Austin Community College District; United States; On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Disability coverage

Job summary

Austin Community College District is seeking an Administrative Assistant- Automated Manufacturing to provide clerical and administrative support to department leadership, manage calendars, coordinate meetings, and handle correspondence, while overseeing office operations.

The role may supervise or train junior staff, assist with budgets or purchasing, prepare reports, and ensure compliance with college policies and procedures.

Qualifications

• Two years related work experience.
• Experience handling calendars, meetings, and correspondence.

Responsibilities

• Provide high-level administrative support to department leadership, including managing calendars and coordinating meetings.
• Handle correspondence and oversee office operations and records management.
• Assist with department budgets or purchasing requests and prepare routine reports.

Skills

Time management

Interpersonal skills

Organizational skills

Data entry

Confidentiality

Relationship building

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant- Automated Manufacturing

Summary: To provide clerical and administrative support.

Job Description

Complete job Overview: The Administrative Assistant provides high-level administrative support to department leadership by managing calendars, coordinating meetings, and handling correspondence, while also overseeing office operations, records management, and departmental budgets or purchasing requests. This role serves as a primary point of contact for faculty, staff, students, and the public, addressing inquiries, resolving scheduling conflicts, and ensuring smooth day-to-day departmental functioning. Additionally, the position often supervises or trains lower-level administrative staff, coordinates special projects or events, and ensures compliance with college policies and procedures related to documentation, reporting, and institutional processes.

Description of Duties and Tasks

Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule. Communicates program information and assists students. Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication. Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems. May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media. Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public. Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets. Compiles and produces routine reports or documents. May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects. May oversee the work flow of others, as appropriate.

Knowledge

Office procedures and practices. Customer service techniques. Basic bookkeeping procedures. Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc. Managing the budget within assigned department.

Skills

Maintaining an established work schedule. Effectively using interpersonal and communications skills. Effectively using organizational and planning skills with attention to detail and follow-through. Entering data, maintaining files, and performing other clerical duties. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective internal and external relationships. Effective customer-orientation when working with a multicultural population.

Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

Two years related work experience.

Required Education

High school diploma or educational equivalent.

Other Preferred Qualifications

Familiarity with serving multicultural populations.

Physical Requirements

Work is performed in a standard office environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.

Salary Range (PG 2)

$47,840 - $51,189

Job Details

Number of Openings: 1
Job Posting Close Date: October 6, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. The report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non‑campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all‑inclusive list of duties and responsibilities of the job, nor is it an all‑inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Benefits

Full‑time faculty and staff employees who work in full‑time and/or part‑time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short‑ and long‑term disability, retirement plans, and AD&D. ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP‑Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Equal Employment Opportunity

Austin Community College (“ACC” or “College”) is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibitedbylocal,state,orfederallaw. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, and applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.

Company Culture

Come and Make a Difference with Us Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improved the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full‑time faculty, and adjunct faculty.