Assistant, Senior Administrative

Austin Community College District; Kyle (TX); On-site; USD 57,000 - 69,000; Full time

Job summary

Austin Community College District is seeking an Assistant, Senior Administrative to provide advanced clerical and administrative support across departments. You will coordinate activities, manage calendars, and handle communications for faculty, staff, and students.

The role requires strong English communication, data handling, and presentation skills, with potential for budget-related duties. ACC emphasizes student success and community impact.

Qualifications

• Three years related work experience.
• Associate degree; four years of related work experience may substitute for this education requirement.

Responsibilities

• Provide high-level administrative support across multiple departments.
• Coordinate department activities and manage calendars.
• Process correspondence, mail, and communications; answer calls and emails.
• Prepare reports, data analyses, and visual presentations.
• Assist with budgeting, requisitions, asset inventories.
• Serve as a technical resource for office equipment and software.
• Support special projects and room scheduling.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Report writing

Education

Associate degree

Tools

Word

Excel

PowerPoint

Database software

Job description

Job Posting Title: Assistant, Senior Administrative

Job Description Summary: To provide advanced clerical and administrative support.

Job Description:

Description of Duties and Tasks

1. 1) Provides administrative support of a responsible and complex nature and assists multiple departments. Performs with autonomy and initiative.
2. 2) Coordinates departmental activities.
3. 3) Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
4. 4) Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems.
5. 5) Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees, and the public.
6. 6) Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.
7. 7) Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.
8. 8) Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments budgets, maintains asset inventories, and assists in preparing budgets for some departments.
9. 9) Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.
10. 10) May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
11. 11) May coordinate and review work of office or department personnel.
12. 12) May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Knowledge

• * Correct English usage, grammar, spelling, punctuation, and vocabulary.
• * Principles and methods of budget preparation and expenditure control.
• * Records retention, preservation, and recording.
• * Office management processes and procedures.

Skills

• * Maintaining an established work schedule. Some positions may be required to work evenings and/or weekends.
• * Effectively using interpersonal and communications skills.
• * Effectively using organizational and planning skills, including the use of attention to detail and follow-through.
• * Compiling and organizing complex material, and summarizing discussions and actions taken in report form.
• * Reviewing and preparing narrative and statistical reports and records.
• * Interpreting and applying rules, regulations, policies, and procedures.
• * Maintaining confidentiality of work-related information and materials.
• * Establishing and maintaining effective working relationships.
• * Effective customer-orientation when working with a multicultural population.

Technology Skills

• * Use a variety of spreadsheet, word processing, database, and presentation software including Word, Excel, and Power Point.
• * May use social media, work with desktop publishing, and update webpages.

Required Work Experience

• * Three years related work experience.

Required Education

• * Associate degree. Four years of related work experience may substitute for this education requirement.

Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.

Physical Requirements

• * Work is performed in a standard office or similar environment.
• * Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• * Occasional lifting of objects up to 10 pounds.

Salary Range (PG 3) $48,630 - $55,284

Number of Openings: 1

Job Posting Close Date: October 2, 2026

Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Come and Make a Difference with Us

Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community.

ACC offers career employment opportunities as staff, administrators, full-time faculty, and adjunct faculty.

Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment.

• Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.