Administrative Assistant AHN

Atrium Health; Macon (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Atrium Health in Macon, GA is seeking an experienced Administrative Assistant to support executives and teams with calendar management, travel arrangements, and document preparation. The role emphasizes discretion, accuracy, and customer service in a busy healthcare environment.

You will coordinate meetings, generate reports, maintain filing systems, and assist with expense reporting while handling inquiries and safeguarding confidential information.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative support experience.
• Proficiency with Microsoft Office (Excel, PowerPoint, Word) required.
• Strong time management, confidentiality, and problem-solving skills.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.

Skills

Time management

Confidentiality

Written communication

Verbal communication

Microsoft Office

Customer service

Organizational skills

Multitasking

Problem solving

Education

High School Diploma

Tools

Microsoft Excel

PowerPoint

Word

Job description

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Minimum Job Requirements

• High School Graduate

Major Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Education

• High School Graduate

Certification / Registration / License

• None Required

Experience

• Typically requires 1 year of administrative support experience

Knowledge / Skills / Abilities

• Time management and prioritization.
• Ability to maintain confidentiality and use discretion.
• Initiative and independent problem-solving.
• Effective written and verbal communication.
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Organizational and multitasking abilities
• Diligence and attention to detail.
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.