Administrative Assistant - Adults Outpatient West

Seven Counties Services; Louisville (KY); Presencial; USD 19.000 - 25.000; Jornada completa

Descripción de la vacante

Seven Counties Services in Louisville, KY is seeking a full-time front desk receptionist. You will greet clients and visitors, manage a multi-line switchboard, and route calls to appropriate staff.

The role includes client check-in, payment processing, and data entry into electronic systems. Ideal candidates have 1–2 years of office experience, strong communication skills, and proficiency in Microsoft Office.

Formación

• High school diploma or GED required; business school a plus.
• 1–2 years of office/clerical experience recommended.
• Strong communication skills, both oral and written.
• Experience with Microsoft Office and data entry is preferred.

Responsabilidades

• Greet clients and visitors; answer a multi-line switchboard and route calls.
• Check in clients, verify contact information, and document payer sources.
• Perform data entry of client demographics and program information in the information systems.
• Handle daily cash receipts, deposits, and basic administrative tasks; support staff as needed.

Conocimientos

Customer service

Oral & written communication

Multitasking

Data entry

Educación

High School diploma or GED

Herramientas

Microsoft Office Suite

Descripción del empleo

Job Description:

ESSENTIAL JOB FUNCTIONS

1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form.


2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e. g., grants) in various databases).


3. Perform variety of administrative functions, data entry, validation.


4. Participates in daily deposit process, including daily deposit reconciliation.


5. Performs such medical treatment-related administrative functions as processing lab results.

EDUCATION

• High School diploma or GED required. Completion of up to 18 months' business school, beyond high school preferred.

EXPERIENCE

• One-to-two years' experience working in office setting and performing various clerical or administrative tasks.


• Working knowledge of Microsoft Office Suite.


• Strong oral and written communication skills.

PHYSICAL DEMANDS

• Position has no unusual physical demands; individual has discretion about walking, standing, etc.


• Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.


• Position may occasionally require walking or standing, stooping, or bending.


• Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type: Full time