Administrative Assistant - Adults Downtown

Seven Counties; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Seven Counties in Louisville, KY seeks an organized receptionist/administrative assistant to manage front desk, greet visitors, answer multi-line phones, and handle check-ins and payments.

The role involves data entry in electronic systems, basic admin tasks, cash drawer reconciliation, and supporting daily deposit processes. Strong communication and proficiency in Microsoft Office are required.

A High School diploma or GED is required, with 1–2 years in an office setting preferred.

Qualifications

• High School diploma or GED is required; business school beyond high school preferred.
• 1–2 years of office/clerical experience required.
• Proficient with Microsoft Office; strong written and oral communication.

Responsibilities

• Greet clients and visitors, answer calls, and route to staff.
• Enter client data in electronic information systems.
• Perform general administrative tasks and data entry.
• Participate in daily deposit process and reconciliation.
• Process lab results and other medical admin functions.

Skills

Communication skills

Office administration

Cash handling

Education

High School diploma or GED

Business school (up to 18 months) preferred

Tools

Microsoft Office Suite

Job description

Job Description:

ESSENTIAL JOB FUNCTIONS

1. 1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form.
2. 2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e. g., grants) in various databases.)
3. 3. Performs variety of administrative functions, data entry, validation.
4. 4. Participates in daily deposit process, including daily deposit reconciliation.
5. 5. Performs such medical treatment-related administrative functions as processing lab results.

EDUCATION

• * High School diploma or GED required. Completion of up to 18 months' business school, beyond high school preferred.

EXPERIENCE

• * One-to-two years' experience working in office setting and performing various clerical or administrative tasks.
• * Working knowledge of Microsoft Office Suite.
• * Strong oral and written communication skills.

PHYSICAL DEMANDS

• * Position has no unusual physical demands; individual has discretion about walking, standing, etc.
• * Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
• * Position may occasionally require walking or standing, stooping, or bending.
• * Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type:

Full time