Administrative Assistant, Adult Protective Services Operations

Nunez Community College; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Louisiana Department of Health is seeking an administrative professional to support the Adult Protective Services (APS) team in East Baton Rouge Parish. You will coordinate communications, manage scheduling, maintain critical records, and ensure compliance with state and federal requirements.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a mission-driven environment.

Qualifications

• Three years of experience in administrative services.

Responsibilities

• Serves as the administrative assistant to the APS Director and coordinates communications, inquiries, and correspondence for APS staff.
• Routes phone calls, emails, faxes, and other communications to the appropriate staff or program areas.
• Maintains and organizes contracts, agreements, memoranda of understanding, and other critical program records.
• Coordinates meetings, scheduling, meeting materials, and related administrative activities to support daily APS operations.
• Serves as the time and attendance coordinator and HR liaison for APS personnel, ensuring accurate and timely reporting.
• Manages the retention, filing, and destruction of APS records in accordance with established records retention requirements.
• Processes mail distribution and provides administrative support to the OAAS Budget and Supports Division and other program operations as needed.

Skills

Accepting Direction

Communicating Effectively

Making Accurate Judgments

Thinking Critically

Adapting to Change

Demonstrating Initiative

Displaying Professionalism

Following Policies and Procedures

Leveraging Technology

Managing Time

Job description

The Louisiana Department of Health is seeking an administrative professional to support the Adult Protective Services (APS) team in East Baton Rouge Parish. You will coordinate communications, manage scheduling, maintain critical records, and ensure compliance with state and federal requirements.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a mission-driven environment.