Administrative Assistant 4

Nunez Community College; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Louisiana Department of Health is seeking an administrative professional to support the Adult Protective Services (APS) team in East Baton Rouge Parish. You will coordinate communications, manage scheduling, maintain critical records, and ensure compliance with state and federal requirements.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a mission-driven environment.

Qualifications

• Three years of experience in administrative services.

Responsibilities

• Serves as the administrative assistant to the APS Director and coordinates communications, inquiries, and correspondence for APS staff.
• Routes phone calls, emails, faxes, and other communications to the appropriate staff or program areas.
• Maintains and organizes contracts, agreements, memoranda of understanding, and other critical program records.
• Coordinates meetings, scheduling, meeting materials, and related administrative activities to support daily APS operations.
• Serves as the time and attendance coordinator and HR liaison for APS personnel, ensuring accurate and timely reporting.
• Manages the retention, filing, and destruction of APS records in accordance with established records retention requirements.
• Processes mail distribution and provides administrative support to the OAAS Budget and Supports Division and other program operations as needed.

Skills

Accepting Direction

Communicating Effectively

Making Accurate Judgments

Thinking Critically

Adapting to Change

Demonstrating Initiative

Displaying Professionalism

Following Policies and Procedures

Leveraging Technology

Managing Time

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

This position may be filled in the following parish(es): East Baton Rouge

Make an impact behind the scenes where organization, accuracy, and communication matter most! As a key member of the Adult Protective Services (APS) team, you’ll support daily operations, coordinate communications and scheduling, maintain critical records, and help ensure compliance with state and federal requirements. If you’re organized, dependable, detail-oriented, and enjoy supporting a mission-driven team, we encourage you to apply and become an essential part of Adult Protective Services operations!

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Selected Preferred Competencies

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Serves as the administrative assistant to the APS Director and coordinates communications, inquiries, and correspondence for APS staff.

• Routes phone calls, emails, faxes, and other communications to the appropriate staff or program areas.

• Maintains and organizes contracts, agreements, memoranda of understanding, and other critical program records.

• Coordinates meetings, scheduling, meeting materials, and related administrative activities to support daily APS operations.

• Serves as the time and attendance coordinator and HR liaison for APS personnel, ensuring accurate and timely reporting.

• Manages the retention, filing, and destruction of APS records in accordance with established records retention requirements.

• Processes mail distribution and provides administrative support to the OAAS Budget and Supports Division and other program operations as needed.

Position Specific Details

Location: Office of Aging and Adult Services / AD ADULT PROTECT SVCS ADMIN-SO / East Baton Rouge Parish

Appointment Type: This position may be filled as aProbationary appointment

Cost Center: 3201030600

Position Number(s): 88794

Contact Information

Debbie Parris-Thymes

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non‑merit factor.