Administrative Assistant - Administrative & Clerical - Analysts

MassGenics, Inc.; Boston (MA); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

HSA

FSA

Life Insurance

Disability insurance

Pet Insurance

Legal protection

Sick time

Paid leaves

Employee Assistance Program (EAP)

Job summary

Innova Solutions is seeking an Administrative Assistant to provide high-level administrative and clerical support in a fast-paced environment in Boston, MA. The role involves calendar management, travel coordination, and handling confidential information for senior leaders.

The position is full-time, 6-month contract, onsite in Boston with pay range $30-$32 per hour. Benefits include health, dental, 401(k), HSA, and more. Eligible applicants must be US-based and able to work on a W-2 basis.

Qualifications

• Requires experience providing administrative support to senior executives.
• Strong calendar and travel logistics management abilities.
• Excellent written and spoken communication with high professionalism.
• Ability to handle confidential information with discretion.
• Demonstrated problem-solving skills and initiative.

Responsibilities

• Supports senior leaders with meeting coordination and logistics.
• Maintains complex calendars and arranges domestic/international travel.
• Prepares correspondence, memos, and reports as requested.
• Prepares and distributes divisional documents and invoicing.
• On-boards new hires and handles admin duties across teams.

Skills

Administrative support

Calendar management

Travel coordination

Invoice processing

Communication skills

Confidentiality

Problem solving

Detail orientation

Professionalism

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant - Administrative & Clerical

Job Description

Position type: Full-time, Contract
Duration: 6 Months
Location: Boston, MA (Onsite)

As an Administrative Assistant you will:

Job Description:

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports, or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supply and keep inventory well-stocked.

Skills:

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential, and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high-pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment, independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy, and discretion required.
• Prefer 5+ years of experience

Eligibility: This position is only open to applicants who can be engaged on a W-2 basis. 1099 contractors and Corp-to-Corp arrangements will not be considered for this position.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.

Referral Bonus: $250-$1000 dollars.

Pay Range*: $30 - $32 per hour

Benefits:

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA)
• Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time
• other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

About Innova Solutions

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions

• Named One of America’s Best Employers for New Grads by Forbes (2024)
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US – Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US – Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [e-mail] or [phone]. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.