Administrative Assistant – ACT Team Support & Scheduling

LifeWorks NW; Milwaukie (OR); On-site; USD 37,000 - 43,000; Part time

Job summary

LifeWorks NW seeks an Administrative Assistant for the Assertive Community Treatment team in Milwaukie, OR. The role provides essential clerical support, meeting coordination, and data management to help the ACT program operate smoothly and deliver services to clients.

The position requires organizational skills, familiarity with MS Office, and the ability to handle confidential information with professionalism. 30 hours per week with a competitive benefits package.

Qualifications

• High school diploma or GED.
• At least 3 years of administrative support experience.
• Strong computer skills including Outlook, Word and Excel; ability to learn proprietary software.
• Effective communication and teamwork in a diverse environment.
• Must have access to a car and a valid driver’s license.

Responsibilities

• Schedule and coordinate ACT leadership meetings; take minutes; distribute documents.
• Maintain agency and ACT files (grants, contracts, licenses).
• Prepare invoicing paperwork for accounting; create reports and letters.
• Conduct data research and create graphic presentations for ACT leadership.
• Develop and maintain data tracking systems for program metrics.
• Answer calls and route messages; arrange travel for ACT staff.
• Perform general office duties and coordinate events as needed.
• Support fidelity-related tasks, data collection, and reports as required.

Skills

Outlook

Excel

Typing 60 wpm

Communication

Driver's license

Proprietary software

Education

High school diploma/GED

Tools

MS Word

Online scheduling software

Job description

LifeWorks NW seeks an Administrative Assistant for the Assertive Community Treatment team in Milwaukie, OR. The role provides essential clerical support, meeting coordination, and data management to help the ACT program operate smoothly and deliver services to clients.

The position requires organizational skills, familiarity with MS Office, and the ability to handle confidential information with professionalism. 30 hours per week with a competitive benefits package.