Administrative Assistant - Accounts Payable & Office Ops

CONSOLIDATED ASSET MANAGEMENT SERVICES JUNIPER (TEXAS), LLC; MIDDLETOWN (OH); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k

Flexible spending accounts

Tuition reimbursement

Employee referral program

Job summary

CAMS in Middletown, Ohio is seeking a detail‑oriented Administrative Assistant to support daily admin, accounting, procurement, inventory and office operations at the Middletown Energy Center (MEC), a 475 MW natural gas facility.

The role serves plant personnel, vendors and visitors and provides backup support to the Administrative Manager, with duties ranging from accounts payable to records and document control.

Qualifications

• High school diploma or equivalent.
• Minimum of two (2) years of administrative or general office experience.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Ability to work independently with minimal supervision.
• Strong customer service and interpersonal skills.

Responsibilities

• Support accounts payable processes, including invoice verification, record maintenance, and coordination with vendors, supervisors, and the Materials Specialist.
• Process and manage purchase requisitions and purchase orders.
• Match vendor invoices to receiving documentation and packing slips for payment approval.
• Manage the inventory administration, physical inventory counts, reconciliation activities, and monthly reporting.
• Maintain administrative records, plant files, and document control systems.
• Welcome visitors and coordinate site access procedures.
• Answer and route incoming telephone calls professionally and efficiently.
• Maintain Certificates of Insurance and other compliance‑related documentation.
• Ensure office and administrative workspaces remain organized and professional.
• Prepare reports, correspondence, presentations, and other administrative documentation as needed.
• Provide administrative support to plant leadership and personnel.

Skills

Strong organizational skills

Excellent verbal and written

Customer service

Independently working

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

CAMS in Middletown, Ohio is seeking a detail‑oriented Administrative Assistant to support daily admin, accounting, procurement, inventory and office operations at the Middletown Energy Center (MEC), a 475 MW natural gas facility.

The role serves plant personnel, vendors and visitors and provides backup support to the Administrative Manager, with duties ranging from accounts payable to records and document control.