Administrative Assistant

CONSOLIDATED ASSET MANAGEMENT SERVICES JUNIPER (TEXAS), LLC; MIDDLETOWN (OH); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k

Flexible spending accounts

Tuition reimbursement

Employee referral program

Job summary

CAMS in Middletown, Ohio is seeking a detail‑oriented Administrative Assistant to support daily admin, accounting, procurement, inventory and office operations at the Middletown Energy Center (MEC), a 475 MW natural gas facility.

The role serves plant personnel, vendors and visitors and provides backup support to the Administrative Manager, with duties ranging from accounts payable to records and document control.

Qualifications

• High school diploma or equivalent.
• Minimum of two (2) years of administrative or general office experience.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Ability to work independently with minimal supervision.
• Strong customer service and interpersonal skills.

Responsibilities

• Support accounts payable processes, including invoice verification, record maintenance, and coordination with vendors, supervisors, and the Materials Specialist.
• Process and manage purchase requisitions and purchase orders.
• Match vendor invoices to receiving documentation and packing slips for payment approval.
• Manage the inventory administration, physical inventory counts, reconciliation activities, and monthly reporting.
• Maintain administrative records, plant files, and document control systems.
• Welcome visitors and coordinate site access procedures.
• Answer and route incoming telephone calls professionally and efficiently.
• Maintain Certificates of Insurance and other compliance‑related documentation.
• Ensure office and administrative workspaces remain organized and professional.
• Prepare reports, correspondence, presentations, and other administrative documentation as needed.
• Provide administrative support to plant leadership and personnel.

Skills

Strong organizational skills

Excellent verbal and written

Customer service

Independently working

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

CAMS is seeking a detail-oriented and highly organized Administrative Assistant to join our team at Middletown Energy Center (MEC), a 475 MW natural gas combined-cycle power generation facility located in Middletown, Ohio.

The Administrative Assistant supports the daily administrative, accounting, procurement, inventory, and office operations of the facility. This position serves as a key resource for plant personnel, vendors, and visitors while providing primary backup support to the Administrative Manager.

The ideal candidate is highly organized, self-motivated, and capable of managing multiple priorities while maintaining accuracy and professionalism.

This position is covered by the International Brotherhood of Electrical Workers (IBEW): Local 1347

Essential Duties And Responsibilities

• Support accounts payable processes, including invoice verification, record maintenance, and coordination with vendors, supervisors, and the Materials Specialist
• Process and manage purchase requisitions and purchase orders
• Match vendor invoices to receiving documentation and packing slips for payment approval
• Manage the inventory administration, physical inventory counts, reconciliation activities, and monthly reporting
• Maintain administrative records, plant files, and document control systems
• Welcome visitors and coordinate site access procedures
• Answer and route incoming telephone calls professionally and efficiently
• Maintain Certificates of Insurance and other compliance‑related documentation
• Ensure office and administrative workspaces remain organized and professional
• Prepare reports, correspondence, presentations, and other administrative documentation as needed
• Provide administrative support to plant leadership and personnel
• Perform additional duties and special projects as assigned

Working Conditions

• Occasional weekend and holiday work may be required based on business needs
• Participation in the Company's Fitness for Duty Program is required, including post‑offer physical examinations, drug screening, and random drug testing
• Tobacco and smoking restrictions apply at the facility
• Position is primarily office‑based within an operating power generation facility

Required

Qualifications and Skills

• High school diploma or equivalent
• Minimum of two (2) years of administrative or general office experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel
• Ability to work independently with minimal supervision
• Strong customer service and interpersonal skills

Preferred

• Experience supporting accounting, accounts payable, procurement, inventory management, or purchasing functions
• General accounting experience
• Experience working in a power generation, industrial, manufacturing, utility, or similar environment
• Experience using Microsoft PowerPoint, Access, and Visio
• Experience maintaining electronic tracking systems, reports, and databases

$29 - $39 an hour

CAMS offers a variety of excellent benefits. Full‑time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans. You can even select additional “al la carte” benefits to meet all your needs. You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but does not replace human judgment. Final hiring decisions is ultimately made by humans. If you would like more information about how your data is processed, please contact us.