Administrative Assistant

CAMS - Texas; MIDDLETOWN (OH); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Short-term disability

Life insurance

401k

Flexible spending accounts

Job summary

CAMS is seeking a detail-oriented Administrative Assistant for Middletown Energy Center in Middletown, Ohio. You will support daily administrative, accounts payable, procurement, inventory, and office operations, acting as a key resource for plant personnel, vendors, and visitors.

The ideal candidate is organized, self-motivated, and able to manage multiple priorities accurately and professionally. This role is office-based at an industrial facility and offers a comprehensive benefits package.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of administrative or general office experience.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel).

Responsibilities

• Support accounts payable processes and vendor coordination.
• Process purchase requisitions and orders.
• Match invoices to receiving documents for payment approval.
• Manage inventory administration, physical counts, reconciliation, and monthly reporting.
• Maintain administrative records, plant files, and document control systems.
• Welcome visitors and coordinate site access; answer calls professionally.
• Provide administrative support to plant leadership and personnel.
• Prepare reports, correspondence, and presentations as needed.

Skills

Organizational skills

Communication skills

MS Office

Independent work

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Access

Visio

Job description

CAMS is seeking a detail-oriented and highly organized Administrative Assistant to join our team at Middletown Energy Center (MEC), a 475 MW natural gas combined-cycle power generation facility located in Middletown, Ohio.

The Administrative Assistant supports the daily administrative, accounting, procurement, inventory, and office operations of the facility. This position serves as a key resource for plant personnel, vendors, and visitors while providing primary backup support to the Administrative Manager.

The ideal candidate is highly organized, self-motivated, and capable of managing multiple priorities while maintaining accuracy and professionalism.

This position is covered by the International Brotherhood of Electrical Workers (IBEW): Local 1347.

Essential Duties and Responsibilities

• Support accounts payable processes, including invoice verification, record maintenance, and coordination with vendors, supervisors, and the Materials Specialist
• Process and manage purchase requisitions and purchase orders
• Match vendor invoices to receiving documentation and packing slips for payment approval
• Manage the inventory administration, physical inventory counts, reconciliation activities, and monthly reporting
• Maintain administrative records, plant files, and document control systems
• Welcome visitors and coordinate site access procedures
• Answer and route incoming telephone calls professionally and efficiently
• Maintain Certificates of Insurance and other compliance-related documentation
• Ensure office and administrative workspaces remain organized and professional
• Prepare reports, correspondence, presentations, and other administrative documentation as needed
• Provide administrative support to plant leadership and personnel
• Perform additional duties and special projects as assigned

Working Conditions

• Occasional weekend and holiday work may be required based on business needs
• Participation in the Company's Fitness for Duty Program is required, including post-offer physical examinations, drug screening, and random drug testing
• Tobacco and smoking restrictions apply at the facility
• Position is primarily office-based within an operating power generation facility

Qualifications and Skills

Required

• High school diploma or equivalent
• Minimum of two (2) years of administrative or general office experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel
• Ability to work independently with minimal supervision
• Strong customer service and interpersonal skills

Preferred

• Experience supporting accounting, accounts payable, procurement, inventory management, or purchasing functions
• General accounting experience
• Experience working in a power generation, industrial, manufacturing, utility, or similar environment
• Experience using Microsoft PowerPoint, Access, and Visio
• Experience maintaining electronic tracking systems, reports, and databases

$29 - $39 an hour

CAMS offers a variety of excellent benefits. Full-time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans. You can even select additional “al la carte” benefits to meet all your needs. You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.