Administrative Assistant/Accounts Payable

Roto-Rooter Plumbing and Drain Service; Austin (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Training

Matching 401K Retirement Savings Plan

Tuition Reimbursement

Profit Sharing

Job summary

Roto-Rooter Plumbing and Drain Service in Austin, TX is seeking an Administrative/Accounts Payable Assistant to support office operations and management. You will process invoices, execute payments, reconcile vendor statements, and ensure compliance and audits of internal paperwork.

This on-site, full-time role requires an accounting background with accounts payable experience, strong communication, and proficiency with common software. Join a large service provider serving 90% of the U.S.

Qualifications

• Excellent oral and written communication skills.
• Ability to thrive in a fast-paced environment.
• Working knowledge of common software programs.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.

Responsibilities

• Interfaces with Corporate Home Office personnel to answer general employee questions and maintains communication link in the branch.
• Computes payroll for office staff and resolves payroll discrepancies with payroll representative.
• Receive, review, and verify incoming vendor invoices for accuracy and proper coding.
• Serve as a point of contact for vendors, addressing payment inquiries and resolving issues.
• Ensure timely and accurate payment processing for invoices.
• Responsible for ensuring the accounting transactions required to adequately report and manage payables.
• Ensures that proper administrative procedures and policy are being utilized.
• Assigns tasks and shifts to office staff and ensures all shifts are covered; trains office employees as needed.
• Communicates with customers to resolve service-related complaints.
• Other office duties as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Self-starter

Follow-up skills

Education

Accounting background

Accounts payable experience

Office coordinator experience

Job description

Administrative/Accounts Payable Assistant

The primary role of the Administrative/Accounts Payable Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Your duties will also include invoice processing, payment execution, reconciliation of vendor statements along with compliance and frequent audits of internal paperwork.

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada.

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an on-site, full-time, Administrative/Account Payable Assistant at our Austin branch. The hourly pay range for this position is $20.00-$24.00, depending on experience. This candidate should have a background in accounting, accounts payable, and office coordinator experience.

Responsibilities

• Interfaces with appropriate Corporate Home Office personnel to answer general employee questions as well as maintains communication link in the branch between customers, management, office staff, and service technicians.
• Computes payroll for office staff. Works with payroll representative to resolve any payroll discrepancies.
• Receive, review, and verify incoming vendor invoices for accuracy and completeness, ensuring proper authorization and coding.
• Serve as a point of contact for vendors, addressing payment inquiries and resolving any issues that arise.
• Ensure timely and accurate payment processing for invoices.
• Responsible for ensuring the accounting transactions required to adequately report and manage payables.
• Ensures that proper administrative procedures and policy are being utilized.
• Assigns tasks and shifts to office staff and ensures that all shifts are covered with the appropriate office personnel. Trains office employees as needed.
• Communicates with customers as needed with may include resolving customer complaints about services.
• Other office duties as needed

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• Excellent oral and written communication skills.
• A working knowledge of various common software programs.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That’s why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid VacationPaid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.