Administrative Assistant/Accounts Payable

Roto-Rooter; Austin (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Accident & Critical Illness

Dental insurance

Vision insurance

Paid vacation

Paid training

Life insurance

401K matching

Tuition reimbursement

Profit sharing

Job summary

Roto-Rooter in Austin is seeking an on-site, full-time Administrative/Accounts Payable Assistant to support the management team with office operations, invoice processing, payments, and vendor reconciliations. The role emphasizes accuracy, compliance, and frequent audits of internal paperwork, with opportunities to contribute to payroll coordination and customer communications.

Ideal candidates have accounts payable/office coordination experience, strong communication, and proficiency with

Qualifications

• Demonstrated background in accounts payable and office coordination.
• Ability to thrive in a fast-paced environment.
• Excellent oral and written communication skills.
• Working knowledge of common software programs.
• Self-starter who is organized with strong follow-up.

Responsibilities

• Interface with Corporate Home Office and branch staff to maintain communications.
• Process payroll for office staff and resolve discrepancies.
• Receive, review, and verify vendor invoices for accuracy and coding.
• Serve as primary contact for vendors and resolve payment inquiries.
• Ensure timely payment processing and proper accounting for payables.
• Train and manage office staff and shifts.
• Communicate with customers and address service-related inquiries.
• Perform other office duties as needed.

Skills

Accounts payable

Administrative support

Communication skills

Job description

Overview

Accounts Payable/Administrative Assistant

The primary role of the Administrative/Accounts Payable Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Your duties will also include invoice processing, payment execution, reconciliation of vendor statements along with compliance and frequent audits of internal paperwork.

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada.

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an on-site, full-time, Administrative/Account Payable Assistant at our Austin branch. The hourly pay range for this position is $20.00-$24.00, depending on experience. This candidate should have a background in accounting, accounts payable, and office coordinator experience.

Responsibilities

• Interfaces with appropriate Corporate Home Office personnel to answer general employee questions as well as maintains communication link in the branch between customers, management, office staff, and service technicians.
• Computes payroll for office staff. Works with payroll representative to resolve any payroll discrepancies.
• Receive, review, and verify incoming vendor invoices for accuracy and completeness, ensuring proper authorization and coding.
• Serve as a point of contact for vendors, addressing payment inquiries and resolving any issues that arise.
• Ensuretimely and accurate payment processing for invoices.
• Responsible for ensuring the accounting transactions required to adequately report and manage payables.
• Ensures that proper administrative procedures and policy are being utilized.
• Assigns tasks and shifts to office staff and ensures that all shifts are covered with the appropriate office personnel. Trains office employees as needed.
• Communicates with customers as needed with may include resolving customer complaints about services.
• Other office duties as needed

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• Excellent oral and written communication skills.
• A working knowledge of various common software programs.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.

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