Administrative Assistant

Roto-Rooter; Kent (WA); On-site; USD 63,039,000 - 68,770,000; Full time

Benefits offered by this job

Medical insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Training

Life Insurance

401K

Tuition Reimbursement

Profit Sharing

Job summary

Roto-Rooter in Kent, WA is seeking an Administrative Assistant to join our Seattle area branch. The role offers an hourly wage of $22.00–$24.00, with room to grow within a stable national company.

You will support the management team with office operations, handle accounts receivable, payroll coordination, and correspondence, and maintain supplies to keep the branch running smoothly.

Qualifications

• Demonstrated experience in accounts receivable accounting is preferred.
• Ability to thrive in a fast-paced environment and multitask.
• Team player with strong organization and follow-up skills.
• Proficient in Microsoft Office and basic accounting tools.

Responsibilities

• Ensure smooth and accurate office operations and support management.
• Communicate benefit information to employees.
• Interface with Home Office to answer employee questions.
• Process time records and payroll-related paperwork.
• Balance technician paperwork and reconcile credit card reports.
• Call AR accounts to confirm invoices and collect past due balances.
• Prepare correspondence and memos for customers and staff.
• Order and maintain branch office supplies.

Skills

Teamwork

Multitasking

Organizational skills

Attention to detail

Follow-up skills

Communication

Tools

Microsoft Office

Excel

AS400

Job description

Overview

Administrative Assistant

If you're seeking a stable career with great pay, excellent benefits, and room to grow, look no further than Roto-Rooter. As a well-known and respected national brand, we offer more than just a job—we provide a supportive team environment, rewarding career opportunities, and the chance to build a successful future with us.

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for anAdministrative Assistantat our Seattle branch located in Kent, WA. The hourly rate for this position is $22.00-$24.00, depending on experience.We are hiring immediately!

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada.

Responsibilities

The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team.

• Communicates benefit information to employees.
• Interfaces with appropriate Home Office personnel to answer general employee questions.
• Collects and files signed time records for hourly and commissioned employees.
• May compute payroll for office staff and forwards it to home office payroll representative.
• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer's confidential payment information.
• Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
• A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Highly motivated, detail oriented, able to work independently

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That’s why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.