Administrative Assistant

Roto-Rooter; Stratford (CT); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Medical insurance

401K Retirement Plan

Paid Vacation

Paid Training

Profit Sharing

Job summary

Roto-Rooter in Bridgeport, CT is seeking an Administrative Assistant to support branch operations. You will handle accounts receivable tasks, payroll coordination with the home office, and daily office administration for the management team.

Ideal candidates thrive in a fast-paced environment, work well in a team, manage multiple tasks, and maintain organized records using Microsoft Office and AS400 where required.

Qualifications

• Accounts receivable experience preferred.
• Thrives in a fast-paced environment with deadlines.
• Team player with multitasking and strong organizational skills.
• Proficient in Microsoft Office; AS400 knowledge preferred.

Responsibilities

• Interface with Home Office to answer general questions.
• Process signed time records for hourly and commissioned staff.
• Compute payroll and coordinate with payroll team.
• Communicate benefits information to employees.
• Prepare memos and correspondence for customers and staff.
• Balance technician paperwork with reports and reconcile accounts.
• Handle customer payment information securely.
• Order and maintain office supplies.

Skills

Accounts receivable

Microsoft Office

AS400

Teamwork

Multitasking

Organizational skills

Attention to detail

Tools

AS400

Microsoft Office

Job description

Overview

Administrative Assistant

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Bridgeport branch located in Stratford, CT. The hourly rate for this position is $21.00-$23.00, depending on experience. We are hiring immediately!

Responsibilities

The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team.

• Communicates benefit information to employees.
• Interfaces with appropriate Home Office personnel to answer general employee questions.
• Collects and files signed time records for hourly and commissioned employees.
• May compute payroll for office staff and forwards it to home office payroll representative.
• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer's confidential payment information.
• Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
• A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Highly motivated, detail oriented, able to work independently

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That’s why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.