Administrative Assistant, Effingham

West & Company; Effingham (IL); Vor Ort; USD 32.000 - 52.000; Vollzeit

Benefits dieser Stelle

401(k)

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Zusammenfassung

West & Company is seeking a detail-oriented administrative assistant to perform clerical tasks in-office and support partners with diverse duties across Illinois.

You will greet clients, manage messages, file documents, prepare reports and tax materials, schedule meetings, and maintain office supplies using MS Office. Prior clerical or receptionist experience is preferred.

Qualifikationen

• Strong verbal and written communication skills.
• Ability to multi-task and work independently.
• 3 years clerical/secretary experience preferred.
• Experience with customer service preferred.

Aufgaben

• Greet and provide direction to clients.
• Receive and transmit messages accurately and promptly, using the telephone, e-mail, facsimile, copier and other office machines.
• Scan and/or file library materials, work papers, and correspondence.
• Type and/or assemble correspondence, reports, tax returns, and financial statements accurately and timely using work processing and spreadsheet systems.
• Process client tax returns using tax computer software.
• Proofread reports and correspondences.
• Schedule appointments and maintain calendars.
• Maintain office supplies inventory.

Kenntnisse

Verbal & written comms

Multitasking & independence

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office

Jobbeschreibung

Perform various clerical and administrative tasks and present a professional image of the firm to clients, callers and visitors. This job involves in-office work, performing various tasks concurrently. Other duties may be assigned from time to time by the Firm’s Partners or professional staff.

Duties include but are not limited to:

• Greet and provide direction to clients.
• Receive and transmit messages accurately and promptly, using the telephone, e-mail, facsimile, copier and other office machines.
• Scan and/or file library materials, work papers, and correspondence.
• Type and/or assemble correspondence, reports, tax returns, and financial statements accurately and timely using work processing and spreadsheet systems.
• Process client tax returns using tax computer software.
• Proofread reports and correspondences.
• Schedule appointments and maintain calendars.
• Maintain office supplies inventory.

Qualifications:

• Excellent verbal and written communication skills
• Ability to multi-task and work independently
• 3 years clerical/secretary (preferred)
• 401(k)
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)
• Clerical/Receptionist: 3 years (Preferred)

We have multiple locations across Illinois.