Administrative Assistant – Accounting Office

Nossier Tax & Accounting LLC; City of Yonkers (NY); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Part-time position

On-site work

Training on internal systems

Job summary

Intuit, Inc. is seeking a dependable Part-Time Administrative Assistant to support the Yonkers accounting office.

The role is on-site with a fixed schedule of 15-20 hours per week, and involves front-desk duties, client communications, and document management. The ideal candidate will have strong organizational and professional communication skills, with experience in an accounting or professional services environment being a plus.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational skills and attention to detail.
• Professional communication and customer service skills.
• Proficiency with email, Microsoft Office, and basic computer applications.
• Ability to manage multiple tasks and follow established procedures.

Responsibilities

• Answer incoming calls, take accurate messages, and direct inquiries appropriately.
• Greet clients and manage front-desk activities.
• Schedule and confirm client appointments.
• Monitor office email and follow up on routine administrative matters.
• Request, receive, scan, and organize client documents.
• Maintain accurate electronic client files and records.
• Assist with client onboarding and administrative follow-ups.
• Track outstanding document requests and deadlines.
• Provide general administrative support during tax season and throughout the year.
• Maintain strict confidentiality of client and financial information.

Skills

Organizational skills

Attention to detail

Professional communication

Customer service

Tools

Microsoft Office

Job description

Part-Time Administrative Assistant - Accounting Office

Location: Yonkers, NY (On-site)
Schedule: 15-20 hours per week; fixed schedule to be determined at hiring.

Position overview

An established accounting and tax preparation firm in Yonkers is seeking a dependable, organized, and professional Part-Time Administrative Assistant to support daily office operations and client communications.

We are looking for someone interested in a long-term opportunity who can gradually assume greater responsibility as the firm grows.

Key responsibilities

• Answer incoming calls, take accurate messages, and direct inquiries appropriately.

• Greet clients and manage front-desk activities.

• Schedule and confirm client appointments.

• Monitor office email and follow up on routine administrative matters.

• Request, receive, scan, and organize client documents.

• Maintain accurate electronic client files and records.

• Assist with client onboarding and administrative follow-ups.

• Track outstanding document requests and deadlines.

• Provide general administrative support during tax season and throughout the year.

• Maintain strict confidentiality of client and financial information.

Qualifications

• Previous administrative or office experience preferred.

• Strong organizational skills and attention to detail.

• Professional communication and customer service skills.

• Proficiency with email, Microsoft Office, and basic computer applications.

• Ability to manage multiple tasks and follow established procedures.

• Dependable, punctual, trustworthy, and willing to learn.

• Ability to work independently with minimal supervision.

• Experience in an accounting, tax, or professional services office is a plus but not required.

What we offer

• Part-time, on-site position (15-20 hours weekly).

• Consistent schedule established at hiring.

• Professional and supportive office environment.

• Training on internal systems and procedures.

• Opportunity for long-term professional development and increased responsibilities.