Administrative Assistant Academics

Bryant & Stratton College; Virginia Beach, Northern (VA, KY); Hybrid; USD 25,000 - 28,000; Part time

Job summary

The Bryant & Stratton College Virginia Beach Campus is seeking a part-time Academic Administrative Assistant to support the Dean of Instruction and the Academic team. The role emphasizes customer service for faculty, staff, and students and requires strong organizational and communication skills.

Key duties include handling data analyses, coordinating events, compiling faculty credentials, maintaining records, and supporting campus meetings and grade processes.

Qualifications

• 2-4 years of office support and customer service experience
• Proficiency in Microsoft Office Suite
• Able to work in a fast-paced environment
• Strong analytical skills with ability to interpret data
• Excellent written and verbal communication with a diverse group of students and peers
• Available to work evening hours during peak registration periods

Responsibilities

• Researches and analyzes statistical data.
• Assists with campus functions and events (in-services, orientations, graduation, etc.).
• Compiles faculty credentials and forms and forwards to HR.
• Monitors Faculty Report email for grades and related tasks.
• Serves on various committees and supports the Dean of Instruction.
• Develops reports and presentations as requested by the DOI.
• Executes campus mailings to students and faculty.
• Organizes and maintains binder materials and instructor files.
• Organizes departmental meetings and takes meeting notes.

Skills

Microsoft Office Suite

Analytical skills

Excellent communication

Evening availability

Education

Associates or better

Tools

Banner

Job description

• On-site
• Full-Time
• Requisition #: ADMIN007207

Description

The Virginia Beach Campus is currently accepting applications for a part-time Academic Administrative Assistant.

Job Summary :

The Administrative Assistant to the Academic Department provides administrative support to the Dean of Instruction and the surrounding Academic community. This position serves as an integral member of the Academic team. This position is responsible for providing customer service to co-workers, faculty and campus students.

Essential Position Responsibilities/Functions :

• Researches and analyzes statistical data.
• Assists with all campus functions and events such as in-services, orientations, graduation, etc.
• Compiles faculty credentials and forms (SCHEV, job descriptions, teaching philosophies, etc.) and forwards to HR.
• Monitors the Faculty Report email for final gradebooks, incompletes, grade changes, and job responsibilities.
• Serves as a committee member on various committees.
• Develops reports and presentations as requested by DOI.
• Executes campus mailings to students and faculty.
• Organizes and maintains binder materials; files and maintains instructor files.
• Organizes various departmental meetings.
• Takes meeting notes and distributes them.
• Faxes, files and performs basic office duties.
• Completes education verifications.
• Runs and distributes mid-term and final grading memos and materials.
• Runs grade roster before any grade changes are submitted.
• Manages the circulation and timeliness of grade appeals, incompletes, student success agreements, etc.
• Collects official transcripts and forwards to HR.
• Verifies faculty meeting attendance (nine per year).
• Runs seat analysis daily.
• Responsible for faculty pay agreements and master pay spreadsheet.
• Compiles student survey data from JIT/RX database and sends out to faculty.
• Compiles validation of booklist, verification of books in online bookstore, orders faculty copies as needed.
• Sends out certificates after completion of workshops for faculty onboarding and development.
• Provides back-up assistance to the front desk when needed.
• Ensures Academics is class ready day 1 (mailboxes, supplies etc.)
• Ensures faculty lounge is organized and has needed supplies.
• Supports the Dean and faculty for efficiencies daily as needed or sees the need.
• Performs other duties and special projects as assigned.

Qualifications & Position Requirements :

• 2-4 years of previous office support and customer service experience, Banner experience a plus
• Proficiency in Microsoft Office Suite
• Able to work in a fast-paced environment
• Strong analytical skills with ability to interpret statistical data
• Excellent communication skills (written and oral) with a diverse group of students and peers
• Available to work a schedule that includes evening hours as needed. Peak registration periods will require additional availability.

Hourly :

$18.00-$20.00 (hourly range)

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

Bryant & Stratton College is an Equal Opportunity Employer

Qualifications

Skills

Required

Intermediate

Preferred

Detailed Oriented Intermediate

Team Player Intermediate

Education

Required

Associates or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.