Academic Administrative Assistant

Bryant & Stratton College; City of Rochester (NY); On-site; USD 45,000 - 47,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401K plan

Tuition assistance for associates and/

Job summary

Bryant & Stratton College seeks an Administrative Assistant of Student Services to support the college mission and be the face of the Academic office. The role requires maintaining current knowledge in approved fields and active participation in campus activities.

The position involves coordinating student academic and immunization records, preparing reports, and assisting the Academic team with key duties as needed. It offers competitive pay and comprehensive benefits.

Qualifications

• Associates or better.
• Experience with office software (Word, Excel, PowerPoint) preferred.
• Detail oriented with strong organizational skills.
• Ability to coordinate and maintain student records and immunization files.

Responsibilities

• Coordinate and maintain all student academic and immunization records.
• Prepare reports for Academic team.
• Assist with student registration and transcript processing.
• Enter semester master schedules and maintain records.
• Attend meetings and collaborate with other departments as needed.
• Provide back-up support to Reception Desk.

Skills

Word

Excel

PowerPoint

Banner System

Education

Associates or better

Tools

Banner System

Microsoft Office

Job description

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401K, and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.

Bryant & Stratton’s Administrative Assistant of Student Services will support the college mission by being the face of the department to all that enter. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.

The primary responsibility involves coordination and maintenance of all student academic and immunization records, preparation of reports, and any other responsibilities as required by the Academic team.

Job Functions

• Student Mentor
• Ability to make decisions in accordance with academic policies and procedures. Ability to prioritize tasks in a dynamic environment.
• Ability to prepare effective correspondence and to maintain office management detail with general supervision of the Academic Office Coordinator.
• Enter semester master schedules as dictated by Registrar
• Assist with maintaining student records
• Aid with the student registration process.
• Attend meetings as scheduled
• Ability to work well and collaborate with other departments as needed to achieve assigned tasks
• Enter and maintain 7/14 day letters
• Process transcripts for both Bryant & Stratton and RBI/Everest students

Other duties as assigned

Resource Management

• Complete all reports by established deadlines.
• Assist graduation coordinator with the annual student graduation ceremony.
• Assist and coordinate awards assembly, student activities, and other special events and promotional activities.
• Create and sustain historical records of all academic and administrative activities for the year.
• Assist with grade processing and keeping records.
• Utilize all resources to assist the Academic Management Team in daily operations.
• Provide back-up assistance to the Reception Desk as needed

Interpersonal Communication

• Ability to develop effective working relationships with students, faculty, other employees, and the visitors to the Academic Department
• Encourage and motivate students

Qualifications

Education:

Preferred

Associates or better.

Experience:

Preferred

Proficient in the use of office and computer technology - especially Word, Excel and PowerPoint

Banner System experience is a plus

$45,000-$47,000 ($21.63- $22.60 hourly)

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Bryant & Stratton College is an Equal Opportunity Employer.

Skills

Preferred

Novice

Detailed Oriented Novice

Behaviors

Preferred

Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Goal Completion : Inspired to perform well by the completion of tasks

Education

Required

Associates or better.

Licenses & Certifications

Preferred

Added to Application

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.