Administrative Assistant Academics

Bryant & Stratton College; Town of Orchard Park (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Paid time off

401K

Company-paid college tuition for staff

Job summary

Bryant & Stratton College in Orchard Park, NY is hiring an Academic Administrative Assistant to work independently across a range of confidential administrative tasks. You will support the Student Services department and help with enrollment processes, student records, and retention goals.

The role requires 2–3 years in an administrative position, strong communication, and proficiency with MS Office, especially Excel. Evening and Saturday hours may be required.

Qualifications

• 2–3 years of experience in an administrative role.
• Ability to learn curriculum requirements and course content for degree programs.
• Team player who can contribute to campus goals.
• Proficient with Microsoft Office, especially Excel.

Responsibilities

• Registration and scheduling: creation and management of class schedules and data entry.
• Reporting: gather, analyze, and complete information for administrative reports.
• Transcript duties: assist with official transcript requests and credits evaluation.
• Customer service: handle inquiries via phone, mail, email, text, chat, and other channels.
• Technical applications: use MS Office, LMS, database management, and other tools.

Skills

Microsoft Outlook

Microsoft Office

Education

Associates or better

Tools

Excel

Job description

Orchard Park
180 Redtail
Orchard Park, NY 14127, USA

Orchard Park
180 Redtail
Orchard Park, NY 14127, USA

Locations

Showing 1 location Orchard Park
180 Redtail
Orchard Park, NY 14127, USA
Orchard Park
180 Redtail
Orchard Park, NY 14127, USA
+0 more locationsless locations

• On-site
• Full-Time
• Requisition #: ADMIN007185

Description

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401K, and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness eligible employer.

Job Description

The Academic Administrative Assistant works independently, performing a wide range of complex and confidential administrative and clerical support duties. This position requires excellent communication and interpersonal skills, solid customer service, and the ability to provide information to a wide range of internal and external contacts. In additional to clerical support, the Administrative Assistant will assist the Student Services department with supporting the student enrollment process, preparing student records and supporting the College in achieving overall retention and enrollment goals.

Essential Duties and Responsibilities:

• Registration/Scheduling: Creation and management of semester and yearly class schedules, including all changes, in an accurate and timely manner. Registration and scheduling data entry for new and continuing students. Review new student files for compliance.
• Reporting: Gathers, analyzes, and completes information required for administrative report generation.
• Transcript Duties: Assists with the fulfillment of official Bryant & Stratton College transcript requests. Evaluates transcripts to determine number of transfer credits.
• Customer Service: Provides customer service through reviewing, assessing, routing, answering, and monitoring follow-up action steps on all correspondence (phone, mail, Email, text, chat).
• Technical Applications: Uses multiple technical applications including MSOffice (Word, Excel, PowerPoint), database management, graphics, electronic calendar, email via Outlook, LMS and other technical applications.

Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

• Accountability—Takes ownership
• Brand Ambassadorship—Understands our brand and messages it to the students
• Embracing Change—Adapts to changing circumstances by accepting and responding positively to different ideas and approaches.
• Values—Recognizes the impact of the position on others and acts consistent with BSC core values to ensure positive outcomes
• Accuracy & Timeliness—Shows careful attention to details for all departmental work and commits few errors.
• Communication with Customer Focus—Communicates openly and honestly with students and associates and presents information in a clear and concise manner both orally and in writing.
• Manages/Organizes Priorities -- Takes initiative and utilizes resources to insure priorities are met in a timely manner and corrects problems as they arise.
• Profession-related Acumen—Adheres to BSC policies and procedures objectively and consistently and respects and maintains confidentiality.

Qualifications:

• 2 – 3 years of experience in an administrative role
• Ability to learn curriculum requirements, course content and necessary pre-requisites within each degree program offered
• Ability to function effectively as part of a team to meet overall campus goals
• Familiar with Microsoft Office product, especially Excel
• Ability to work evenings and Saturdays (as stated above)

Preferred qualifications:

• 2 – 3 years of experience in higher education

Physical Demands and Work Environment:

• Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 25 pounds.
• Position also requires the use of computer technology/equipment.
• Position requires the ability to hear conversations and receive information in person and over the telephone.
• Position requires the ability to convey detailed and important instructions or ideas accurately, loudly, or quickly.

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Bryant & Stratton College is an Equal Opportunity Employer.

Skills

Preferred

Microsoft Outlook Novice

Microsoft Office Novice

Behaviors

:

Motivations

:

Education

Preferred

Associates or better.

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.