Administrative Assistant, Academics

IMG Academy, LLC; Bradenton (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player in sports education is seeking a dedicated Administrative Assistant to support the academic department. This role involves a variety of administrative tasks, including managing calendars, coordinating events, and handling confidential communications. The ideal candidate will possess strong organizational skills and proficiency in MS Office, ensuring smooth operations within a dynamic educational environment. Join a forward-thinking organization that values growth and offers a comprehensive benefits package, including medical, dental, and vision coverage, as well as a 401k plan with employer match.

Benefits

Comprehensive Medical, Dental and Vision

401k with Employer Match

Gym Discount Program

Pet Insurance

Wellbeing Program

Qualifications

• Proficiency in MS Office suite is essential for this role.
• Strong organizational skills are required to manage multiple projects.

Responsibilities

• Provide administrative support to the academic department.
• Assist with scheduling, communications, and event planning.

Skills

MS Office (Outlook, Excel, Word, PowerPoint, OneNote)

Communication Skills

Organizational Skills

Discretion and Independent Judgment

Event Planning

Education

Associates Degree

Bachelor's in Education, Business, Marketing, Finance

Job description

About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024 , IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences :

• Boarding school and camps , via a state-of-the-art campus in Bradenton, Fla.
• Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
• Online college recruiting , via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches

The Administrative Assistant will provide administrative support to the IMG Academic department by assisting in the management of the day-to-day operations including general clerical, receptionist and project based work. Projects a professional and positive image through all interactions.

Position Responsibilities

• Broad range of administrative and support tasks to assist with the running of a dynamic school environment including, but not limited to: greeting students and families, answering phones, managing an active calendar of appointments, monitoring/responding to emails, project-based work and composing, handling or preparing confidential correspondence.
• Assist with tutor scheduling and payments.
• Assist the Attendance Office as needed
• Assist with calendars and confidential incoming/outgoing communications of academic leadership, coordinate meetings, prepare agendas and meeting notes, coordinate delegation of follow-through, and track progress/results
• Plan and coordinate various internal and external events including campus tours, Parents Weekend, Faculty and Staff events, College Fair, School Day Testing, Graduation, Intersession, etc.
• Coordinate and order office, school supplies and textbooks while maintaining records on office space, phones, parking, and office keys.
• Adhere to all company policies, procedures and business ethic codes, and all rules of governing agencies including the NCAA and FHSAA.
• Other duties as assigned

Knowledge, Skills and Abilities

• Associates degree or related experience
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint & OneNote)
• Must have an understanding of an educational and athletics environment
• Must exercise discretion and independent judgment
• Must be able to interact with staff at all organizational levels
• Understanding of FHSAA rules education and compliance
• Ability to assist in the organization and planning of events
• Ability to handle confidential information
• Highly organized with the ability to juggle multiple projects
• Excellent written and verbal communication skills

Preferred Skills

• Bachelors in education, business, marketing, finance or related field

Physical Demands and Work Environment

• Ability to lift, move, push and pull equipment or boxes in excess of 40lbs.
• Ability to move around academic building
• Requires a background check upon offer
• Requires a drug test upon offer

Benefits:
As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles.

• Comprehensive Medical, Dental and Vision
• Flexible Spending Account and Health Savings Account options
• 401k with an Employer Match
• Short Term and Long Term Disability
• Group and Supplemental Life & AD&D
• Gym Discount Program
• Pet Insurance
• Wellbeing Program
• and more!

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.