Administrative Assistant, Academics

IMG Academy; Bradenton (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support their Academic department. This role involves managing daily operations, performing clerical tasks, and coordinating events. The ideal candidate will possess strong organizational skills and proficiency in MS Office, along with the ability to handle confidential information. This position offers a dynamic work environment where you can contribute to the growth and success of student-athletes. If you're passionate about education and sports, this opportunity is perfect for you!

Benefits

Comprehensive medical, dental, and vision coverage

Flexible Spending and Health Savings Accounts

401(k) with employer match

Disability, life, and AD&D insurance

Gym discounts

Pet insurance

Wellbeing programs

Qualifications

• Strong proficiency in MS Office suite is essential for daily tasks.
• Event organization skills are crucial for planning campus events.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Manage daily operations including clerical and receptionist tasks.
• Coordinate meetings and prepare agendas for academic leadership.
• Plan and coordinate campus events like tours and graduation.

Skills

MS Office (Outlook, Excel, Word, PowerPoint, OneNote)

Event organization and planning

Excellent written and verbal communication

Discretion and independent judgment

Ability to handle confidential information

Understanding of educational and athletic environments

Multitasking skills

Education

Associate's degree or related experience

Bachelor's degree in education, business, marketing, finance, or related field

Job description

Join to apply for the Administrative Assistant, Academics role at IMG Academy

Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy offers growth opportunities through various on-campus and online experiences:

• Boarding school and camps at a state-of-the-art campus in Bradenton, Fla.
• Online coaching via the IMG Academy+ brand, focusing on personal development through sport and performance
• Online college recruiting via the NCSA brand, offering content, tools, coaching, and access to a network of 40,000 college coaches

The Administrative Assistant will support the IMG Academic department by managing daily operations, including clerical, receptionist, and project-based tasks. The role requires professionalism and a positive attitude in all interactions.

Position Responsibilities

1. Perform a broad range of administrative tasks such as greeting students and families, answering phones, managing calendars, monitoring emails, and handling confidential correspondence.
2. Assist with tutor scheduling and payments.
3. Support the Attendance Office as needed.
4. Coordinate meetings, prepare agendas and notes, track progress, and handle confidential communications for academic leadership.
5. Plan and coordinate campus events like tours, Parents Weekend, faculty/staff events, college fairs, testing, and graduation.
6. Manage office supplies, textbooks, and records related to office space, phones, parking, and keys.
7. Adhere to company policies, procedures, and regulations including NCAA and FHSAA rules.
8. Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Associate's degree or related experience.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint, OneNote).
• Understanding of educational and athletic environments.
• Discretion and independent judgment.
• Ability to interact with staff at all levels.
• Knowledge of FHSAA rules and compliance.
• Event organization and planning skills.
• Ability to handle confidential information.
• Highly organized with multitasking skills.
• Excellent written and verbal communication skills.

Preferred Skills

• Bachelor's degree in education, business, marketing, finance, or related field.
• Bilingual abilities.

Physical Demands and Work Environment

• Ability to lift, move, push, and pull equipment or boxes over 40 lbs.
• Ability to move around the academic building.

Background Requirements

• Background check and drug test upon offer.

Benefits

• Comprehensive medical, dental, and vision coverage.
• Flexible Spending and Health Savings Accounts.
• 401(k) with employer match.
• Disability, life, and AD&D insurance.
• Gym discounts, pet insurance, wellbeing programs, and more.

We encourage candidates who meet most qualifications to apply, as we value diversity and inclusion. For more information, visit www.imgacademy.com and www.imgacademy.com/careers.