Academic Administrative Assistant to the Dean

Angelo State University; United States; Remote; USD 40,000 - 55,000; Full time

Job summary

Angelo State University is seeking an Academic Administrative Assistant to support the Dean of the College of Arts and Humanities. This role involves managing academic processes, office management, and liaising with faculty and students. Ideal candidates will possess strong organizational and communication skills, along with a Baccalaureate degree and relevant experience. The position is not remote and requires a proactive individual who can thrive in a collaborative environment.

Qualifications

• At least three years of experience as a departmental office coordinator or equivalent.
• Knowledge of office procedures and academic support functions.

Responsibilities

• Provides administrative support to the Dean of the College of Arts and Humanities.
• Handles official degree plans and modifications for students.
• Processes and prepares graduation certifications.

Skills

Communication

Organizational Skills

Interpersonal Skills

Attention to Detail

Education

Baccalaureate Degree

Tools

Microsoft Office

Banner

DegreeWorks

Job description

Academic Administrative Assistant to the Dean

This position provides administrative support to the Dean of the College of Arts and Humanities for various functions, including academic processes, administrative business, office management, clerical functions, and special projects as assigned by the dean. The role involves working closely with academic department chairs, office coordinators, faculty, students, the Office of the Registrar, and the Office of the Provost.

Typical Duties

1. Builds, maintains, and updates all college degree programs in Banner/CAPP.
2. Keeps track of curriculum changes and updates degree programs accordingly.
3. Handles official degree plans and modifications for students in the college.
4. Provides informational support for degree evaluations to faculty, advisors, and students.
5. Processes and prepares graduation certifications, ensuring students meet all requirements.
6. Communicates with students and departments regarding degree plans and graduation.
7. Serves as the College’s liaison for DegreeWorks.
8. Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of office procedures and practices.
• Proficiency in Microsoft Office and other relevant applications (e.g., Banner, DegreeWorks).
• Understanding of academic support functions.
• Knowledge of business processes like purchasing, payroll, and travel reimbursement.
• Excellent oral and written communication skills.
• Basic mathematical skills.
• Interpersonal skills and the ability to relate well with staff, faculty, students, and visitors.
• Competency in using office equipment such as copiers and printers.
• Ability to prepare correspondence and routine reports.
• Strong organizational skills and attention to detail.

Minimum Qualifications

Baccalaureate degree and at least three years of experience as a departmental office coordinator or equivalent combination of education and experience.

Preferred Qualifications

Details not specified.

Physical Requirements

Details not specified.

EEO Statement

All qualified applicants will be considered regardless of sex, race, color, national origin, religion, age, disability, veteran status, or genetic information.

In accordance with the ADA, Angelo State University provides reasonable accommodations to qualified individuals with disabilities. For accommodation requests, contact [phone] or email [e-mail].

Additional Information

Remote: No

Posting Number: S984P

Open Date: 05/02/2025

Desired Start Date: 06/01/2025

Open Until Filled: Yes

Application Instructions

Required Documents:

• Resume
• Cover Letter
• List of References

Optional Documents:

• Transcripts (Unofficial)
• Other