Administrative Assistant / 62886

Sapphire Recruitment, LLC; City of Syracuse (NY); On-site; USD 41,000 - 44,000; Full time

Job summary

Sapphire Recruitment, LLC in Syracuse, NY is seeking an organized Administrative Assistant to join a union office. The role blends data entry with member service and general office support, emphasizing accurate records and a collaborative team environment.

Responsibilities include entering and updating information daily, providing front desk coverage, collecting dues, and aiding with mailings, scanning, filing, and inventory.

Qualifications

• Accurate data entry with attention to detail.
• Administrative, clerical, or office support experience.
• Familiarity with Microsoft Office, Outlook, and Teams.
• Professional communication and customer service mindset.
• Strong organizational skills and ability to manage priorities.
• Dependability and discretion with sensitive information.

Responsibilities

• Enter and update information accurately as a daily task.
• Provide backup front desk coverage and assist members.
• Collect dues and process merchandise sales.
• Assist with mailings, scanning, filing, and record organization.
• Maintain merchandise inventory.
• Support events and training progression.

Skills

Data entry

Attention to detail

Communication

Organization

Tools

Microsoft Office

Outlook

Teams

Job description

Administrative Assistant
Syracuse, NY | $31/hr

Sapphire Recruitment is seeking an organized, detail-oriented Administrative Assistant for a union office in Syracuse, NY. This position combines substantial data entry responsibilities with member service and general office support. If you enjoy keeping records accurate, helping people, and supporting a collaborative office team, this opportunity could be a great fit.

Responsibilities:

• Enter and update information accurately, with data entry serving as a primary daily responsibility.
• Provide backup front desk coverage, answer incoming calls, and assist union members.
• Collect membership dues and process merchandise sales.
• Assist with mailings, document scanning, filing, and record organization.
• Help maintain merchandise inventory.
• Support events and take on additional administrative responsibilities as training progresses.

Qualifications:

• Strong data entry skills with an emphasis on accuracy and attention to detail.
• Administrative, clerical, or office support experience.
• Familiarity with Microsoft Office, Outlook, and Teams.
• Professional communication skills and a helpful, service-focused approach.
• Ability to stay organized, manage competing priorities, and follow through on tasks.
• Dependability, discretion when handling sensitive information, and willingness to learn.

Sapphire Recruitment is an EOE

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