Administrative Assistant

Sapphire Recruitment Pty; City of Syracuse (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Sapphire Recruitment Pty in Syracuse, NY seeks an organized Administrative Assistant to handle data entry, member service and general office support at a union office. The role emphasizes accuracy, dependable performance and a collaborative team mindset.

Responsibilities include front desk backup, processing dues and merchandise sales, mailings, scanning and filing, plus helping with events as training progresses. A service-oriented approach and strong Microsoft Office skills are essential.

Qualifications

• Data entry accuracy and attention to detail are essential.
• Experience in administrative/clerical roles.
• Proficient with Microsoft Office, Outlook, and Teams.
• Strong communication and service-oriented approach.
• Able to stay organized and manage competing priorities and deadlines.
• Reliable and discreet when handling sensitive information; eager to learn.

Responsibilities

• Enter and update information accurately as a primary daily task.
• Provide backup front desk coverage, answer calls, and assist union members.
• Collect membership dues and process merchandise sales.
• Assist with mailings, document scanning, filing, and record organization.
• Support events and take on additional administrative responsibilities as training progresses.

Skills

Data entry

Administrative experience

Communication skills

Organizational skills

Dependability

Discretion

Willingness to learn

Tools

Microsoft Office

Outlook

Teams

Job description

Sapphire Recruitment is seeking an organized, detail-oriented Administrative Assistant for a union office in Syracuse, NY. This position combines substantial data entry responsibilities with member service and general office support. If you enjoy keeping records accurate, helping people, and supporting a collaborative office team, this opportunity could be a great fit.

Responsibilities:

• Enter and update information accurately, with data entry serving as a primary daily responsibility.
• Provide backup front desk coverage, answer incoming calls, and assist union members.
• Collect membership dues and process merchandise sales.
• Assist with mailings, document scanning, filing, and record organization.
• Support events and take on additional administrative responsibilities as training progresses.

Qualifications:

• Strong data entry skills with an emphasis on accuracy and attention to detail.
• Administrative, clerical, or office support experience.
• Familiarity with Microsoft Office, Outlook, and Teams.
• Professional communication skills and a helpful, service-focused approach.
• Ability to stay organized, manage competing priorities, and follow through on tasks.
• Dependability, discretion when handling sensitive information, and willingness to learn.