Administrative Assistant

JobElephant, Inc.; City of Syracuse (NY); On-site; USD 32,000 - 34,000; Part time

Job summary

United University Professions (UUP) - Upstate Medical/ESF Chapters in Syracuse, NY, is seeking a part-time Administrative Assistant (17-30 hours/week, Monday-Friday). The role offers an hourly rate of $23.40 to $24.90 and involves secretarial duties, records maintenance, and meeting coordination to support chapter operations.

The ideal candidate will have strong computer skills (Word/Excel/Outlook/PowerPoint), excellent communication, and the ability to work independently or with a team in a

Qualifications

• Strong computer skills with proficiency in Microsoft Office.
• Able to handle multiple tasks and maintain organized records.
• Excellent interpersonal and written/verbal communication abilities.

Responsibilities

• Perform typical secretarial duties: answer phones, manage mail, prepare documents.
• Maintain membership lists, office files, supplies, and petty cash records.
• Attend meetings, take minutes, assist with virtual meetings, arrange logistics for events.

Skills

Interpersonal skills

Organizational skills

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Administrative Assistant

United University Professions (UUP) - Upstate Medical/ESF Chapters

Syracuse, NY

Part-Time | 17-30 Hours per Week | Monday-Friday

$23.40 to $24.90 per hour

United University Professions (UUP), the union representing faculty and professional staff at the State University of New York (SUNY), is seeking a highly organized and dependable administrative assistant to support the UUP Upstate Medical and ESF chapters in Syracuse, NY.

The administrative assistant reports to the Chapter President or their designee and helps ensure the efficient day-to-day operation of the chapter office. Responsibilities include:

• Performs typical secretarial duties such as:
  • answers phones and retrieves messages from answering machine.
  • opens mail and routes to appropriate persons.
  • prepares correspondence and other documents responds to routine questions. Responds to member inquiries as directed by the Chapter President.
  • Refers member inquiries to appropriate individuals or agencies (e.g., Retirement or Health - Benefits to UUP Benefits Specialist).
  • Schedules appointments for members to meet with Chapter Officers and/or the Labor Relations Specialist
  • Handles routine matters, including responses to requests from the UUP Administrative Office.
  • Forwards information (membership cards, surveys etc.) to the UUP Administrative Office.
  • Retrieves e-mail and routes to appropriate persons.
• Maintains:
  • membership lists on database with periodic updates as required and provide mailing labels or hard copy as requested.
  • office files.
  • office supplies.
  • petty cash fund and documentation for same.
• Attends Chapter meetings and activities (if requested and if available); takes and transcribes minutes.
• Assists with Chapter virtual meeting platforms when available.
• Operates office equipment such as photocopy and fax machines and contacts service/maintenance vendors.
• Makes arrangements including meal functions and scheduling rooms for chapter meetings and activities.
• Arranges rooming lists and transportation for members/delegates to statewide functions as requested by Chapter President and/or UUP Administrative Office.
• Keeps attendance and expense records for meetings and travel as appropriate.
• Provides other services as required to further the mission of the Union.
• Contacts building maintenance for issues with office space
• Assists with communicating with members, gathering and compiling information related to the Individual Development Award Program.

The ideal candidate will have strong computer skills and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Previous administrative or office management experience preferred. The position requires excellent interpersonal, communication, and organizational skills. The ideal candidate should be detailed oriented, show flexibility working in a fast-paced environment, and have the ability to work independently while also collaborating effectively with others. An interest in and commitment to unions, organized labor, worker advocacy, and/or activism is strongly preferred.

Applications will be accepted through October 2, 2026. Applications will be reviewed on a rolling basis, and qualified candidates may be contacted for interviews prior to the application deadline.