Administrative Assistant (61036170)

State of South Carolina; Greenwood (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The South Carolina Department of Transportation in Greenwood is seeking an Administrative Assistant to perform and direct daily administrative duties. You will handle calls, process mail and generate work requests in HMMS, and serve as the central contact for personnel matters.

You will operate HMMS for maintenance work, ensure time coding in HMMS/SCEIS, and maintain office supplies and filing. The role may require extended hours during inclement weather and emergencies, with duties including

Qualifications

• High school diploma required.
• Six (6) months of work experience directly related to the area of employment.

Responsibilities

• Performs and directs daily administrative duties such as handling telephone calls/messages from the public, receiving and sorting incoming correspondence and generating work requests using HMMS.
• Coordinates and processes personnel actions for the unit and serves as the central contact for personnel matters; interprets personnel policies and procedures.
• Operates HMMS for maintenance work and daily time entry; ensures all time is coded in HMMS and SCEIS daily.
• Maintains Greenwood Maintenance office supply inventory and filing system; assigns document numbers and disposes of outdated records.
• Acts as wellness coordinator for Greenwood Maintenance and assists OSHA officer as needed.
• Manages purchasing cards and ensures accurate receipts are on file for all purchases.

Education

High school diploma

Job description

Posting number: 192918

Department: Department of Transportation-District 2

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant

Summary

Performs and directs daily administrative duties such as handling telephone calls/messages from the public, receiving and sorting incoming correspondence and generating work request using Highway Maintenance Management System (HMMS) compiling data for reports as needed. Coordinates and processes personnel actions for the unit and serves as the central contact for personnel matters; interprets personnel policies and procedures. Operates the SCDOT HMMS computer system related to maintenance work such as daily work reports for employees working time. Ensures all time is coded in HMMS and SCEIS daily. Directly responsible for District 2 signal shop time entry. Maintains the Greenwood Maintenance office supply inventory and orders supplies as needed. Maintains SCDOT filing system. Assigns document numbers, physically filing each document. Completes ARM-11 yearly to keep record retention up to date and disposing of outdated records. Acts as the wellness coordinator for Greenwood Maintenance for the yearly wellness screening. Assists OSHA officer as needed. Serves as liaison for maintenance purchasing cards, monitoring credit card expenditures, and ensuring accurate receipts are on file for all purchases. Required to work extended hours/shifts during inclement weather and emergency operations. Performs other duties as assigned.

Examples of duties

• A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.
• The physical demands for the essential functions includes sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Supplemental information

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.