Administrative Assistant (61036170)

State of South Carolina; Greenwood (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

The State of South Carolina Department of Transportation in Greenwood seeks an Administrative Specialist to perform daily duties including handling calls, sorting mail, and generating work requests in HMMS. The role coordinates personnel actions and acts as the central contact for personnel matters, ensuring time is accurately coded in HMMS and SCEIS.

The position requires a high school diploma and at least six months of related work experience or an approved equivalence, with potential for

Qualifications

• High school diploma or equivalent required.
• Six months of related work experience preferred.
• Ability to use HMMS and SCEIS for time entry and reporting.

Responsibilities

• Handle daily telephone calls and messages from the public.
• Receive and sort incoming correspondence and generate work requests in HMMS.
• Coordinate personnel actions and serve as central contact for personnel matters.
• Maintain filing system and office supplies; process documents and records.
• Assist with data compilation for reports and maintain time coding in HMMS/SCEIS.
• Support wellness activities and monitor purchasing cards as needed.
• Work extended hours during inclement weather and emergencies.

Skills

Administrative duties

Data entry

Communication

Time management

Education

High school diploma

Tools

HMMS

SCEIS

Job description

Performs and directs daily administrative duties such as handling telephone calls/messages from the public, receiving and sorting incoming correspondence and generating work request using Highway Maintenance Management System (HMMS) compiling data for reports as needed. Coordinates and processes personnel actions for the unit and serves as the central contact for personnel matters; interprets personnel policies and procedures. Operates the SCDOT HMMS computer system related to maintenance work such as daily work reports for employees working time. Ensures all time is coded in HMMS and SCEIS daily. Directly responsible for District 2 signal shop time entry. Maintains the Greenwood Maintenance office supply inventory and orders supplies as needed. Maintains SCDOT filing system. Assigns document numbers, physically filing each document. Completes ARM-11 yearly to keep record retention up to date and disposing of outdated records. Acts as the wellness coordinator for Greenwood Maintenance for the yearly wellness screening. Assists OSHA officer as needed. Serves as liaison for maintenance purchasing cards, monitoring credit card expenditures, and ensuring accurate receipts are on file for all purchases. Required to work extended hours/shifts during inclement weather and emergency operations. Performs other duties as assigned.

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.

The physical demands for the essential functions includes sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.