Administrative Specialist II (61036199)

South Carolina Department of Transportation; South Carolina; On-site; USD 32,000 - 42,000; Full time

Job summary

The South Carolina Department of Transportation seeks an administrative support professional to assist Dorchester County road maintenance operations. You will greet customers, manage phone inquiries, process work requests, and support procurement activities to ensure smooth office functions.

Responsibilities include data entry, filing, and assisting with timekeeping and emergency operations as needed. Must have a high school diploma and a valid driver’s license, and be able to lift up to 30 lbs.

Qualifications

• A high school diploma; or an approved acceptable equivalence.
• Motor vehicle operator’s license required.
• Physical ability to sit/stand at a desk for extended periods and lift up to 30 lbs.

Responsibilities

• Greet visitors in person or by telephone and serve as the first point of contact.
• Screen, direct and refer incoming calls; assist with transit radio communication.
• Process customer work requests, verify information, and determine additional items needed.
• Enter data into agency systems and scan documents for electronic filing.
• Maintain procurement cardholder duties, order supplies, and assist with vendor quotes.
• Back up Administrative Assistant and Supply Specialist III as needed; handle time administrator duties.
• Support emergency operations and extended shifts when required.

Education

High school diploma or equivalent

Job description

Job Responsibilities

Serves as the first point of contact for customers seeking Dorchester County, state road maintenance assistance and responsible for welcoming visitors by greeting them in person or on the telephone. Screens, directs and refers incoming telephone calls. Assists with transit radio communication. Conducts intake of customer work requests, reviews the submitted information for accuracy and determines if additional items are needed. Accurately keys data received into the agencies utilized systems or programs and scans related documents for electronic forwarding/filing purposes. Updates work requests as needed. Serves as a procurement cardholder. Orders and maintains office supplies, maintenance crew supplies, and road maintenance supplies as directed and adhering to all state procurement cardholder guidelines. Serves as backup to the Administrative Assistant and Supply Specialist III in obtaining quotes from vendors, researching state contracts, creating shopping carts, purchase orders and goods receipts adhering to all state procurement policies and procedures to procure supplies and services for the operational functions of Dorchester Maintenance. Operates and maintains office equipment. Assists with maintaining an accurate electronic filing system. Assists with records retention and file room organization. Assists in time administrator duties in the absence of the Administrative Assistant. Assists in emergency and inclement weather operations in a state maintenance office. May include being available for extended hours or 12-hour shifts. Performs other related duties as assigned.

Job Responsibilities

Serves as the first point of contact for customers seeking Dorchester County, state road maintenance assistance and responsible for welcoming visitors by greeting them in person or on the telephone. Screens, directs and refers incoming telephone calls. Assists with transit radio communication. Conducts intake of customer work requests, reviews the submitted information for accuracy and determines if additional items are needed. Accurately keys data received into the agencies utilized systems or programs and scans related documents for electronic forwarding/filing purposes. Updates work requests as needed. Serves as a procurement cardholder. Orders and maintains office supplies, maintenance crew supplies, and road maintenance supplies as directed and adhering to all state procurement cardholder guidelines. Serves as backup to the Administrative Assistant and Supply Specialist III in obtaining quotes from vendors, researching state contracts, creating shopping carts, purchase orders and goods receipts adhering to all state procurement policies and procedures to procure supplies and services for the operational functions of Dorchester Maintenance. Operates and maintains office equipment. Assists with maintaining an accurate electronic filing system. Assists with records retention and file room organization. Assists in time administrator duties in the absence of the Administrative Assistant. Assists in emergency and inclement weather operations in a state maintenance office. May include being available for extended hours or 12-hour shifts. Performs other related duties as assigned.

Minimum And Additional Requirements

A high school diploma; or an approved acceptable equivalence. A motor vehicle operator’s license is required.

Physical Requirement: The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

Additional Comments

Applications accepted on-line at careers.sc.gov. Supplemental questions are considered part of the application and must be completed. Additional questions regarding the application process should be directed to: District 6 HR at 843-740-1665.

Non Discrimination Statement

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.