Administrative Assistant (61036170)

South Carolina Department of Transportation; South Carolina; On-site; USD 36,000 - 48,000; Full time

Job summary

The South Carolina Department of Transportation is seeking an Administrative Support Specialist to perform daily clerical duties, answer public inquiries, and generate work requests using HMMS, ensuring timely data entry and accurate records.

You will coordinate personnel actions, maintain filing systems, assist wellness and safety initiatives, and support maintenance staff in Greenwood and District 2, including occasional extended hours during weather events.

Qualifications

• High school diploma or equivalent required.
• Six months of related work experience preferred.
• Able to lift up to 30 lbs and work extended hours when needed.

Responsibilities

• Handle telephone calls and public inquiries, take messages, and route information as needed.
• Process daily administrative tasks and maintain HMMS data entry for work requests.
• Maintain office filing, inventory, and document control for Greenwood Maintenance.
• Assist OSHA liaison and wellness activities as required.

Skills

Administrative support

Data entry

Customer service

Education

High school diploma

Job description

Job Responsibilities

Performs and directs daily administrative duties such as handling telephone calls/messages from the public, receiving and sorting incoming correspondence and generating work request using Highway Maintenance Management System (HMMS) compiling data for reports as needed. Coordinates and processes personnel actions for the unit and serves as the central contact for personnel matters; interprets personnel policies and procedures. Operates the SCDOT HMMS computer system related to maintenance work such as daily work reports for employees working time. Ensures all time is coded in HMMS and SCEIS daily. Directly responsible for District 2 signal shop time entry. Maintains the Greenwood Maintenance office supply inventory and orders supplies as needed. Maintains SCDOT filing system. Assigns document numbers, physically filing each document. Completes ARM-11 yearly to keep record retention up to date and disposing of outdated records. Acts as the wellness coordinator for Greenwood Maintenance for the yearly wellness screening. Assists OSHA officer as needed. Serves as liaison for maintenance purchasing cards, monitoring credit card expenditures, and ensuring accurate receipts are on file for all purchases. Required to work extended hours/shifts during inclement weather and emergency operations. Performs other duties as assigned.

Job Responsibilities

Performs and directs daily administrative duties such as handling telephone calls/messages from the public, receiving and sorting incoming correspondence and generating work request using Highway Maintenance Management System (HMMS) compiling data for reports as needed. Coordinates and processes personnel actions for the unit and serves as the central contact for personnel matters; interprets personnel policies and procedures. Operates the SCDOT HMMS computer system related to maintenance work such as daily work reports for employees working time. Ensures all time is coded in HMMS and SCEIS daily. Directly responsible for District 2 signal shop time entry. Maintains the Greenwood Maintenance office supply inventory and orders supplies as needed. Maintains SCDOT filing system. Assigns document numbers, physically filing each document. Completes ARM-11 yearly to keep record retention up to date and disposing of outdated records. Acts as the wellness coordinator for Greenwood Maintenance for the yearly wellness screening. Assists OSHA officer as needed. Serves as liaison for maintenance purchasing cards, monitoring credit card expenditures, and ensuring accurate receipts are on file for all purchases. Required to work extended hours/shifts during inclement weather and emergency operations. Performs other duties as assigned.

Minimum And Additional Requirements

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.

The physical demands for the essential functions includes sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Additional Comments

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.