Administrative Coordinator 4 (Fiscal)

State of Louisiana

Baton Rouge (LA)

On-site

USD 42,000 - 64,000

Full time

16 hours ago

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Benefits offered by this job

Healthcare benefits

Paid holidays

Job summary

The Louisiana Department of Health is seeking a qualified professional to support Disability Determinations Services with highly complex, specialized fiscal duties. You will manage MER and CE payments, vendor data, and financial reconciliations to ensure accurate federal and state obligations.

This role requires independent judgment and adherence to civil service rules, with opportunities to contribute to critical disability-related processes within the DCPS system.

Qualifications

Three years of experience in administrative services.
Experience substitution: every 15 semester hours earned equals six months of experience.

Responsibilities

Researches, enters, updates, and maintains accurate MER vendor contact and tax identification information in DCPS.
Contacts vendor personnel to secure updated information and W-9s.
Inactivates vendors in DCPS as needed.
Consolidates duplicate vendor entries to ensure accuracy when evidence is requested by disability analysis.
Verifies and authorizes payment of MER and CE invoices.
Confirms MER and CE reports have been received by reviewing disability case information in the DCPS system.
Resolves issues and discrepancies related to outstanding/incomplete MER and CE reports to authorize or cancel payments.
Reviews reports to identify payment errors and initiate resolution process.
Facilitates reimbursement and reissuing of DDS funds to resolve MER vendor payment errors.
Responds to inquiries from disability analysts, Administrative Law Judges, and doctors related to a wide variety of fiscal issues.

Skills

Accepting Direction

Acting Decisively

Communicating Effectively

Demonstrating Accountability

Following Policies and Procedures

Managing Resources

Solving Problems

Thinking Critically

Working with Financial Information

Job description

About This Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join our team and play an integral part in the fulfillment of the Disability Determinations Services (DDS). This position performs highly complex, specialized fiscal duties for the Louisiana DDS, which requires independent judgment and individual discretion to support the accurate obligations of annual payments for medical evidence records (MER) and consultative examination (CE) costs. If you enjoy problem-solving and making a meaningful impact, we encourage you to apply.

An Ideal Candidate Should Possess The Following Competencies

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Acting Decisively: The ability to make timely, confident decisions using sound reason.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

Researches, enters, updates, and maintains accurate MER vendor contact and tax identification information in DCPS.
Contacts vendor personnel to secure updated information and W-9s.
Inactivates vendors in DCPS as needed.
Consolidates duplicate vendor entries to ensure accuracy when evidence is requested by disability analysis.
Verifies and authorizes payment of MER and CE invoices.
Confirms MER and CE reports have been received by reviewing disability case information in the DCPS system.
Resolves issues and discrepancies related to outstanding/incomplete MER and CE reports to authorize or cancel payments.
Reviews reports to identify payment errors and initiate resolution process.
Facilitates reimbursement and reissuing of DDS funds to resolve MER vendor payment errors.
Responds to inquiries from disability analysts, Administrative Law Judges, and doctors related to a wide variety of fiscal issues.

Position-Specific Details

Location: Disability Determinations Services / State Office / East Baton Rouge/Caddo Parish
Appointment Type: This position may be filled as a Probationary appointment
Cost Center: 3071200100
Position Number(s): 50689438

Individuals selected for positions with the Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. Your conditional job offer and access to Social Security Administration's (SSA's) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process.

Note: This covers the preliminary screening (pre-screen) and the final background adjudication stage of the suitability process.

For information on how to check your application status and understand status updates, please click HERE.

Contact Information

Amber Stewart

Amber.Stewart@ssa.gov

LA Department of Health (LDH)

Disability Determinations Services

855-953-9376 EXT 75365

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year

New Year's Day
Martin Luther King, Jr. Day
Mardi Gras
Good Friday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day and Christmas Day
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To)

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org)
Louisiana School Employees Retirement System (www.lsers.net), among others

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

CE: Communicating Effectively - How well do you share information from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated your competency.

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

SP: Solving Problems - How do you approach challenges and work toward effective solutions?

SP: Solving Problems - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.