Administrative Assistant (485)

EnProVera Corporation; Florida; On-site; USD 36,000 - 51,000; Full time

Job summary

EnProVera Corporation is seeking an organized Administrative Assistant to support Navy Senior Executive Service Headquarters in Cape Canaveral, FL. The role requires coordinating schedules, travel, official correspondence, and records management with a focus on compliance and efficiency.

The ideal candidate will have a Secret clearance, 4+ years of admin experience, and strong MS Office skills. You will work on complex scheduling, prepare presentation materials, and help maintain secure

Qualifications

• Associate's degree or equivalent required.
• 4+ years of administrative experience including support to senior executives.
• Strong command of MS Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal English communication skills.
• Willingness to complete required trainings including DTS and Navy-specific procedures.

Responsibilities

• Travel & logistics: book travel using the Defense Travel System (DTS) per policies.
• Process incoming/outgoing mail and draft formal correspondence per Navy guidelines.
• Manage calendars, appointments, and conference facilities; document meeting minutes.
• Maintain paper/electronic files per Navy Directives and Records Management standards.
• Assemble and prepare oral/written presentation materials for leadership decision-making.
• Oversee general office operations: supplies, printers, phone rosters, and related tasks.

Skills

Executive support

Calendar management

Travel planning

Written communication

English proficiency

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Administrative Assistant (485)# Administrative Assistant (485)Hot JobSSP FL - Cape Canaveral, FL 32920## OverviewSalary Range$31.30 - $31.30 HourlyPosition TypeFull TimeTravel PercentageNegligible## Description**Navy Senior Executive Service HQ Admin Assistant****Location: Cape Canaveral, FL****Secret Clearance Required**EnProVera is seeking an organized, detail-oriented professional with a passion for executive support and administrative excellence? EnProVera is seeking a dedicated **Administrative Assistant** to support the Navy Senior Executive Service Headquarters. In this role, you will be the backbone of our operations, managing complex scheduling, travel arrangements, official correspondence, and records management to ensure our teams operate smoothly and efficiently.**Key Responsibilities:*** **Travel & Logistics:** Coordinate and book travel arrangements using the Defense Travel System (DTS) in strict accordance with travel policies and procedures.* **Correspondence & Documentation:** Process incoming/outgoing mail, draft form letters, memoranda, and complex technical correspondence using the Navy Correspondence Manual.* **Meeting & Calendar Management:** Maintain detailed work unit calendars, manage appointment priorities, schedule conference facilities/VTC calls, and document comprehensive meeting minutes and action items.* **Records & Compliance:** Create, maintain, and archive paper and electronic office files following Navy Directives, Records Management Manuals, and cybersecurity/information assurance standards.* **Information & Presentation Support:** Locate, assemble, and prepare oral and written presentation materials, and compose reports to supply leadership with essential decision-making materials.* **General Office Operations:** Handle supply orders, monitor printer stations, update phone rosters, and manage assigned technical tasks to support continuous process improvement.#### Qualifications**Position Requirements:*** **Education:** Associate's degree or equivalent (Bachelor's degree preferred).* Security: Active Secret Clearance, US Citizenship* **Experience:** 4+ years of professional administrative experience, including previous experience supporting an SES (Senior Executive Service) or other executive-level personnel.* **Technical Proficiency:** Strong command of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel.* **Communication:** Exceptional ability to read, write, and understand English proficiently, paired with strong interpersonal skills.* **Training Completion:** Willingness and ability to complete required system trainings, including DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.EnProVera may issue conditional job offers that depend on government contract award, funding, contract execution, and required approvals. If the government does not award or fund the contract, cancels the solicitation, or stops contract execution, all contingent offers automatically become void.