Administrative Assistant 3 — Secret Clearance, Onsite

Northrop Grumman; Linthicum (MD); On-site; USD 54,000 - 89,000; Full time

Job summary

Northrop Grumman is seeking an Administrative Assistant 3 at our Linthicum, MD site to keep the office running smoothly and support senior leaders. The role involves coordinating meetings, travel, and office operations while handling sensitive information with discretion.

The position requires strong Microsoft Office and SharePoint skills, the ability to manage multiple priorities, and a customer-focused approach to enable programs and teams to operate efficiently.

Qualifications

• Minimum high school diploma with extensive relevant experience.
• Advanced proficiency in Microsoft Office and SharePoint.
• Experience coordinating multiple projects and calendars.
• Experience coordinating meetings, travel, and events.
• Ability to handle confidential information with discretion.
• US Citizenship required and ability to obtain security clearance.

Responsibilities

• Develop and maintain office rhythms, policies, and procedures.
• Coordinate office operations and special projects, including events.
• Manage office budgets for supplies and morale, advising leadership.
• Coordinate space, furniture, and campus facilities as needed.
• Organize weekly staff meetings and collect updates from across teams.
• Communicate program information to stakeholders clearly and securely.
• Support multiple senior leaders and produce high-quality reports.
• Arrange staff meetings, teleconferences, and events with refreshments.
• Coordinate VIP visits, itineraries, and tours to the facility.
• Manage office calendars, travel arrangements, and expense reporting.
• Onboard and offboard team members; manage procurement and PCard.
• Organize and store office supplies and maintain filing systems.

Skills

Multi-project coordination

Calendar management

Travel arrangements

Verbal and written communications

Independent task management

Stakeholder interfacing

Confidential information handling

Education

Bachelor's or Master's degree preferred

Tools

Microsoft Office Suite (Word, PowerPoint, Outlook, Teams, Excel)

SharePoint

Job description

Northrop Grumman is seeking an Administrative Assistant 3 at our Linthicum, MD site to keep the office running smoothly and support senior leaders. The role involves coordinating meetings, travel, and office operations while handling sensitive information with discretion.

The position requires strong Microsoft Office and SharePoint skills, the ability to manage multiple priorities, and a customer-focused approach to enable programs and teams to operate efficiently.