Executive Admin for Space Systems BD (Secret Clearance)

Northrop Grumman; McLean (VA); On-site; USD 66,600 - 111,000; Full time

Job summary

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Business Development organization in McLean, VA or Falls Church, VA. You will handle travel planning, expense reporting, meeting planning, calendar management, and prepare materials for executive leadership teams.

The role requires strong organizational and communication skills, the ability to work with senior leaders, and experience coordinating across multiple teams while maintaining discretion for sensitive

Qualifications

• 5+ years of professional administrative support in a law firm or corporate setting.
• Experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team.
• Experience interfacing with executive level contacts (internal as well as external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off-site meetings and/or events.
• Experience and proficiency with Concur or SAP for travel and expense reporting systems.
• Must have DoD Secret security clearance at the time of application.

Responsibilities

• Provide administrative support to include: Travel planning
• Meeting planning and execution
• Schedule development and tracking
• Budget support
• Coordinating events/meetings with other Administrative Assistants & Business Operations leads
• Prepare presentation materials for executive leadership teams.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e. unclassified and classified computer systems).
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported.
• Other duties as assigned.

Skills

Communication

Organization

Calendar management

Travel planning

Executive interface

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint

Concur or SAP

Job description

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Business Development organization in McLean, VA or Falls Church, VA. You will handle travel planning, expense reporting, meeting planning, calendar management, and prepare materials for executive leadership teams.

The role requires strong organizational and communication skills, the ability to work with senior leaders, and experience coordinating across multiple teams while maintaining discretion for sensitive