Administrative Assistant 3 — Public & Data Support

Washington State Department of Social and Health Services; Arlington (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Orca Card

Job summary

Washington State Department of Social and Health Services is seeking an Administrative Assistant 3 in Arlington, WA. The role provides administrative and secretarial support to Field Managers and staff responsible for regulatory quality assurance for licensed facilities.

Responsibilities include coordinating meetings, maintaining records, processing reports, data entry, and supporting hiring and onboarding processes. Strong MS Office skills and good communication are essential.

Qualifications

• Three years of progressively responsible experience in office/clerical work.
• Formal education substitutes for experience year-for-year.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate and schedule meetings, prepare materials, and track feedback from stakeholders.
• Support planning and implementation of program activities.
• Maintain electronic filing systems and meticulous data entry with regulatory timelines.
• Review and manage incoming mail, email, and faxes for field manager.
• Serve as public point of contact via email and phone.
• Coordinate hiring processes and assist with new employee onboarding.
• Organize new employee orientation including IT setup and badge access.
• Assist with travel arrangements, room reservations, and training logistics.

Skills

Microsoft Office Proficiency

Data entry

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Washington State Department of Social and Health Services is seeking an Administrative Assistant 3 in Arlington, WA. The role provides administrative and secretarial support to Field Managers and staff responsible for regulatory quality assurance for licensed facilities.

Responsibilities include coordinating meetings, maintaining records, processing reports, data entry, and supporting hiring and onboarding processes. Strong MS Office skills and good communication are essential.