Senior Administrative Assistant to Regional Leader

Washington State Department of Social and Health Services; Seattle (WA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Orca Card for transportation

5% premium pay (King County employees)

Free ORCA card for transportation

Job summary

Washington State Department of Social and Health Services is seeking an Administrative Assistant 4 to support Residential Care Services Region 2. The role will provide high-level, confidential administrative support to the Regional Administrator, coordinating operations across multiple offices including Smokey Point/Arlington, Lynnwood, or Kent.

You will manage calendars, prepare materials, and liaise with leadership, staff, and partners to ensure timely and compliant completion of tasks and

Qualifications

• A high school diploma or equivalent AND four years of progressively responsible clerical, office, or administrative experience.
• A Bachelor’s degree in business administration, public administration, or a closely related field.
• One year of AA3 experience; two years of AA2 experience; or an equivalent combination of education and experience totaling four or more years.

Responsibilities

• Serve as principal administrative partner to the Regional Administrator and use independent judgment to prioritize work.
• Provide confidential support on complex projects and personnel matters.
• Manage the Regional Administrator’s calendar, correspondence, meetings, travel, and files.
• Coordinate with leadership on operational management, goals, fiscal planning, and reports.
• Act as liaison with staff, agencies, stakeholders; respond to inquiries on behalf of leadership.
• Coordinate regional hiring activities, including recruitment and background checks.
• Oversee regional office operations, facilities, supplies, and safety management.
• Lead or coordinate regional meetings, committees, events, and workgroups.

Skills

Independent judgment

Confidential issue handling

Organisational coordination

Written communication

Verbal communication

Microsoft Office proficiency

Policy understanding

Professional relationship building

Education

High school diploma or equivalent

Four years of clerical/administrative experience

Bachelor’s degree in business or public administration

AA3 experience

AA2 experience

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Webex

Job description

Washington State Department of Social and Health Services is seeking an Administrative Assistant 4 to support Residential Care Services Region 2. The role will provide high-level, confidential administrative support to the Regional Administrator, coordinating operations across multiple offices including Smokey Point/Arlington, Lynnwood, or Kent.

You will manage calendars, prepare materials, and liaise with leadership, staff, and partners to ensure timely and compliant completion of tasks and