Senior Administrative Assistant III

Washington Department of Natural Resources; Tumwater (WA); On-site; USD 42,000 - 57,000; Full time

Job summary

Washington State Department of Social and Health Services (DSHS) seeks an Administrative Assistant 3 for the SOLA program in Tumwater, WA. This role provides essential support to the SOLA Administration office, handling clerical tasks, scheduling, minutes, and financial record coordination to free managers for core duties.

The candidate will maintain confidential records, assist with data entry and reimbursements, and help ensure smooth operation of the program through organized processes and

Qualifications

• High school diploma or equivalent with 3 years of clerical/administrative support experience.
• Associate degree in business or public administration with specified experience.
• Equivalent combination totaling four years of education and experience.

Responsibilities

• Provide administrative support for SOLA Program Administrator and DDA/QA.
• Make travel arrangements, schedule meetings, and record/transcribe minutes.
• Process financial documents and maintain employee records.
• Maintain weekly meeting minutes and coordinate communication.
• Audit participant financial records and reconcile SSI/SSA reports.
• Data entry and monthly rent/utility payments for SOLA clients.

Skills

Travel arrangements

Notes taking / minutes

Interpersonal communication

Data reporting

Confidential information handling

Professional integrity

Education

High school diploma or equivalent

Associate degree in business/public administration

Equivalent combination of education and experience (4 years)

Job description

Washington State Department of Social and Health Services (DSHS) seeks an Administrative Assistant 3 for the SOLA program in Tumwater, WA. This role provides essential support to the SOLA Administration office, handling clerical tasks, scheduling, minutes, and financial record coordination to free managers for core duties.

The candidate will maintain confidential records, assist with data entry and reimbursements, and help ensure smooth operation of the program through organized processes and