Administrative Assistant 3 — Public Service Operations

Washington State Department of Social and Health Services; Tacoma (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Orca Card for transportation

Job summary

Washington State Department of Social and Health Services (DSHS) ESA Administrative Assistant 3 is a key administrative support role serving the Administrator and the Virtual Case Management Center. The position coordinates payroll, travel, and supplies, manages budgets, and reviews monthly reports to ensure smooth office operations in service of Washingtonians.

The role also handles LEP coordination, translation invoices, and provides phone support to leadership.

Qualifications

• High school diploma or equivalent required; three years of clerical/administrative experience preferred.
• Associate degree may substitute for experience; one year as Administrative Assistant 2 or two years as Administrative Assistant 1 also required.
• Equivalent education and experience may be considered.

Responsibilities

• Provides direct administrative support to the Administrator and acts as liaison between management, staff, and vendors.
• Coordinates payroll, budgets, and organizational charts; reviews monthly reports.
• Manages travel arrangements, calendar, and supplier communications.
• Prepares documents using Word/Excel; supports LEP coordination and translation invoices.
• Maintains records, coordinates space, equipment, and purchasing; supports hiring processes.

Skills

Clerical experience

Office administration

Administrative support

Education

High school diploma or equivalent

Associate’s degree in business/public administration or related field

Tools

Microsoft Office

Job description

Washington State Department of Social and Health Services (DSHS) ESA Administrative Assistant 3 is a key administrative support role serving the Administrator and the Virtual Case Management Center. The position coordinates payroll, travel, and supplies, manages budgets, and reviews monthly reports to ensure smooth office operations in service of Washingtonians.

The role also handles LEP coordination, translation invoices, and provides phone support to leadership.