Hybrid HR Administrative Specialist – Confidential Support

State of Washington; Olympia (WA); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

Remote work flexibility

Paid vacation and holidays

Retirement options

Training and professional development

Job summary

State of Washington, Health Care Authority is seeking an Administrative Assistant 3 to join the HR team in Olympia on a hybrid schedule. The role provides direct administrative support to HR managers and supports labor relations, recruiting, and records management.

The position requires proficiency with Microsoft Office, calendar coordination, confidential handling of information, and the ability to maintain accurate records while meeting deadlines.

Qualifications

• Proficiency with Microsoft Office applications including Outlook, Word, PowerPoint, Excel, OneNote, and SharePoint.
• Demonstrated ability to provide administrative support to a manager or team and meet deadlines.
• Ability to interpret policies and document internal processes clearly and accurately.
• Maintain confidentiality when handling sensitive information.
• Develop and maintain professional relationships with a diverse range of customers and coworkers.

Responsibilities

• Provide administrative support to HR managers, including calendars, meetings, and shared inbox management.
• Draft correspondence and ensure compliance with agency policies and procedures.
• Track time-sensitive labor relation activities and schedule all-staff meetings.
• Attend meetings on behalf of HR managers and represent the office when appropriate.
• Coordinate HR office processes, travel, intranet updates, and system records.
• Coordinate between service units and follow up on assignments and due dates.
• Support HR recruitment processes and maintain HR pages on the intranet.

Skills

Microsoft Office suite

Calendar management

Communication skills

Record keeping

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

OneNote

Job description

State of Washington, Health Care Authority is seeking an Administrative Assistant 3 to join the HR team in Olympia on a hybrid schedule. The role provides direct administrative support to HR managers and supports labor relations, recruiting, and records management.

The position requires proficiency with Microsoft Office, calendar coordination, confidential handling of information, and the ability to maintain accurate records while meeting deadlines.