Administrative Assistant 3 - Human Resources & Civil Rights

Nevada System of Higher Education; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance options including a/d

Dental and vision coverage

19.25% retirement match

Life insurance

Paid leave

Free parking

No State income tax

Tuition assistance/discounts

Job summary

Truckee Meadows Community College (TMCC) in Reno, NV seeks collaborative, detail-oriented candidates for an Administrative Assistant 3 in the Human Resources & Civil Rights Department. The role provides clerical support, handles sensitive information, and assists with budgeting, invoicing, and grant-in-aid tasks.

Responsibilities include front-desk reception, answering calls and emails, explaining benefits, processing applications, tracking credits, and supporting tuition invoicing and cost

Qualifications

• High school diploma or equivalent and 3 years of progressively responsible relevant work experience including maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.

Responsibilities

• Provide clerical support to the Human Resources & Civil Rights department and handle sensitive information with discretion.
• Maintain and reconcile budget accounts, process invoices and reimbursements, and manage cost ledgers.
• Serve as front-desk receptionist, answer phones, respond to emails, and provide benefit explanations and customer support.
• Process all applications, track credit totals, handle tuition invoices and repayments, and support grant-in-aid activities.

Job description

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].

Job Description

Truckee Meadows Community College (TMCC) located in Reno, NV seeks collaborative, detail-oriented candidates for an Administrative Assistant 3 for the Human Resources & Civil Rights Department.

This position will provide clerical support to the Human Resources & Civil Rights department, maintain and process sensitive information, apply current policies, manage member calendars, compose notes, file documents, submit work orders, and manage supplies.

This position will also maintain budget accounts, reconcile p-card statements, process invoice requests, process spend authorizations, and reimbursements. This position will serve as the front-desk receptionist, answer telephones, process all incoming mail, respond to emails, provide benefit explanations, and provide customer support.

The Administrative Assistant 3 will process all applications, track all credit totals, maintain accurate ledgers for costs, process tuition invoices and repayments, billings, and provide support regarding grant-in-aid.

Essential Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above

This position requires excellent customer service experience.

Preferred Qualifications

Candidates with reception, accounts/accounting, and/or human resources experience are encouraged to apply.

Schedule

The typical schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27 (Step 01 $22.13/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates.

Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at TMCC!

• Health insurance options including dental and vision - Health Insurance
• 19.25% retirement match in PERS
• Life insurance, generous annual and sick leave - Classified Benefits
• Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
• ComPsych supports employees through life’s difficult moments.
• Free parking on all TMCC campus locations.
• No State income tax.
• All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.
• Classified Grant-in-Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail].

Attach the following attachment(s) to your application

Resume/CV

( required ) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter

– (optional)

Contact Information for Three Supervisory References

– ( required ) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts

– (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration

– (optional) – To receive interview consideration for veterans and veterans with a service‑connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD‑214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.

All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks.

Schedules are subject to change based on organizational needs.