Administrative Assistant 3 - Child Care Center

Truckee Meadows Community College; Reno (NV); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance options including eye

PERS retirement match

Life insurance

Job summary

Truckee Meadows Community College (TMCC) is hiring for a full-time Administrative Assistant 3 in the Child Care Center. The role includes data management, forms and records, billing, and supervision of staff and student workers.

The position requires a high school diploma and 3 years of relevant experience, with Nevada licensing knowledge and CPR/First Aid. Supervisory duties and Workday usage are involved on a fast-paced team.

Qualifications

• High school diploma or equivalent; 3+ years of progressively responsible relevant work experience including records, payroll, budgeting forms.
• Experience in public/customer relations and explaining policies, regulations, requirements; handling financial and statistical documents.

Responsibilities

• Manage data responsibilities, program forms and records for the Child Care Center.
• Handle billing, invoices and use Workday for payroll and AP/AR.
• Maintain forms and records; supervise AA1, food service worker and student employees.
• Greet visitors and answer telephone inquiries professionally; provide general program information.
• Remain knowledgeable of Nevada State Child Care Licensing laws and regulations.

Skills

Public relations

Records management

Data entry

Workday experience

Education

High school diploma or equivalent

3 years relevant experience

NV Administrative Assistant II experience

Tools

Workday

Payroll & AP/AR processing

Job description

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail] DescriptionTruckee Meadows Community College (TMCC) is recruiting for a full-time, Administrative Assistant 3 for the Child Care Center. Under direct supervision responsibilities include but are not limited to; data responsibilities, program forms and records, billing, invoices, use of Workday for payroll and AP/AR, maintaining form & records, and supervision of AA1, Food Service worker and student employees, greet visitors and answer telephone inquiries in a courteous and professional manner, provide general program information, remain knowledgeable in State of NV Child Care Licensing laws, licensing. This position requires being able to work in a child care office environment which is often fast-paced, multitasking, stimulating, often loud setting that requires balancing administrative duties with the immediate needs of children, families and staff. This position may work in the infant, toddler or preschool classrooms directly with children and in the kitchen setting for snack prep, etc. for short periods of time as needed.Essential QualificationsThis position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OROne (1) year of experience as an Administrative Assistant II in Nevada State service; ORAn equivalent combination of education and experience as described aboveThis position requires:Current CPR & First Aid trainingFBI background check and fingerprinting every 5 yearsTB test every 2 yearsExperience working with young children in a group settingAbility to meet all State of Nevada Child Care Licensing requirements/regulations and to complete all Nevada Registry required trainingsScheduleThe typical schedule for this position is Monday through Friday 9:00am – 6:00pm; this is subject to change based on organizational needs.Compensation GradeGrade 27 (Step 01 $22.13/hr)In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.For more information, visit the Classified Salary CalculatorThe Perks of PERSEmployees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates.Please visit the Benefit Estimator Retirement Calculator for more information.Perks of Working at TMCC!Health insurance options including dental and vision - Health Insurance19.25% retirement match in PERSLife insurance, generous annual and sick leave - Classified BenefitsSports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.ComPsych supports employees through life's difficult moments.Free parking on all TMCC campus locations.No State income tax.All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.Classified Grant-in-Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC..ExemptNoFull-Time Equivalent100.0%Required Attachment(s)Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail] the following attachment(s) to your applicationResume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.Cover Letter – (required)Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).This posting is open until filledQualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.Posting Close DateNote to ApplicantApplicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.Employment is contingent upon successful completion of a criminal background check upon hire.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.Schedules are subject to change based on organizational needs.