Administrative Assistant 3 - Child Care Center

Nevada System of Higher Education; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Retirement match

Life insurance

Fitness center

ComPsych

Free parking

No state income tax

Employee discounts

Tuition paid

Job summary

Truckee Meadows Community College (TMCC) is hiring an Administrative Assistant 3 for the Child Care Center. Under direct supervision, you will handle data duties, maintain forms and records, process billing and invoices, and use Workday for payroll and AP/AR.

You will supervise AA1, Food Service workers and student employees, while greeting visitors and providing information in a courteous, professional manner.

Qualifications

• Requires high school diploma or equivalent and 3+ years of relevant work experience including records management and customer relations
• Experience in payroll, travel, claims and budgeting documentation
• Ability to supervise staff and coordinate with management on projects and activities
• Must meet Nevada State child care licensing requirements and trainings

Responsibilities

• Data responsibilities and maintaining program forms/records
• Billing, invoices and financial documentation
• Use of Workday for payroll and AP/AR
• Supervision of AA1, Food Service worker and student employees
• Greet visitors and answer inquiries professionally
• Work in child care offices and possibly in infant/toddler/preschool rooms and kitchen for short periods

Skills

Public/customer relations

Records management

Billing & invoicing

Project coordination

Workday payroll & AP/AR

Education

High school diploma or equivalent

Tools

Workday

Job description

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].

Job Description

Truckee Meadows Community College (TMCC) is recruiting for a full-time, Administrative Assistant 3 for the Child Care Center. Under direct supervision responsibilities include but are not limited to; data responsibilities, program forms and records, billing, invoices, use of Workday for payroll and AP/AR, maintaining form & records, and supervision of AA1, Food Service worker and student employees, greet visitors and answer telephone inquiries in a courteous and professional manner, provide general program information, remain knowledgeable in State of NV Child Care Licensing laws, licensing. This position requires being able to work in a child care office environment which is often fast-paced, multitasking, stimulating, often loud setting that requires balancing administrative duties with the immediate needs of children, families and staff.This position may work in the infant, toddler or preschool classrooms directly with childrenand in the kitchen setting for snack prep, etc. for short periods of time as needed.

Essential Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above

This position requires:

• Current CPR & First Aid training
• FBI background check and fingerprinting every 5 years
• TB test every 2 years
• Experience working with young children in a group setting
• Ability to meet all State of Nevada Child Care Licensing requirements/regulations and to complete all Nevada Registry required trainings

Schedule

The typical schedule for this position is Monday through Friday 9:00am – 6:00pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27 (Step 01 $22.13/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation.

For more information, visit the Classified Salary Calculator.

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates.

Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at TMCC!

• Health insurance options including dental and vision - Health Insurance
• 19.25% retirement match in PERS
• Life insurance, generous annual and sick leave - Classified Benefits
• Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
• ComPsych supports employees through life’s difficult moments.
• Free parking on all TMCC campus locations.
• No State income tax.
• All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.
• Classified Grant-in-Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC..

Exempt

No

Full-Time Equivalent

100.0%

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.

All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.