Administrative Assistant 3 - Learning Commons

Truckee Meadows Community College; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance options including 1

Dental and vision coverage

Free parking

Tuition assistance

Job summary

Truckee Meadows Community College in Reno, NV seeks an Administrative Assistant 3 to provide administrative, fiscal, and operational support to the Learning Commons. Reporting to the Associate Dean, you will help manage calendars, prepare reports, and assist with budgets and procurement.

The role supports the Library, TLC, WebCollege, and part-time faculty office, contributing to student learning and success.

Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience; or one year as Administrative Assistant II in Nevada State service; or an equivalent combination of education and experience.

Responsibilities

• Provide administrative support to the Associate Dean and centralized Learning Commons operations.
• Coordinate calendars, meetings, correspondence, reports, records, and deadlines.
• Prepare reports, presentations, spreadsheets, and meeting materials.
• Maintain budgets, monitor expenditures, and assist with fiscal transactions.
• Assist with recruitment, onboarding, and personnel documentation.
• Coordinate marketing and communications for Learning Commons programs and initiatives.

Skills

Organizational skills

Detail-oriented

Team collaboration

Communication

Education

High school diploma or equivalent

Progressively responsible work experience

Tools

Workday

PeopleSoft

Banner

Job description

Administrative Assistant 3

Job Description

The TMCC Learning Commons is seeking an organized, collaborative, and detail-oriented Administrative Assistant 3 who enjoys working in a dynamic environment and managing a variety of responsibilities. Reporting to the Associate Dean of the Learning Commons, this position serves as a key administrative and fiscal resource for the Learning Commons and supports the day-to-day operations of its programs and services. Join the TMCC Learning Commons team and play an important role in supporting student success across the College!

The Learning Commons brings together the Elizabeth Sturm Library, Tutoring and Learning Center, and WebCollege to provide essential academic resources and support for TMCC students, staff, faculty, and community members.

The Administrative Assistant 3 provides administrative, fiscal, and operational support to the Associate Dean and the Learning Commons, including the Elizabeth Sturm Library, WebCollege, Tutoring and Learning Center, and the part‑time faculty support office and workspace.

The ideal candidate will enjoy working with people, managing multiple priorities, solving problems, and helping an organization run effectively. From managing budgets and coordinating purchasing to supporting assessment, grants, events, communications, and special projects, this position offers an opportunity to contribute meaningfully to a team committed to student learning, access, and success.

Essential Duties and Responsibilities

Administrative and Operational Support

Provide primary administrative support to the Associate Dean and centralized support for Learning Commons operations. Coordinate calendars, meetings, correspondence, reports, records, projects, deadlines, and special initiatives. Prepare reports, presentations, spreadsheets, meeting materials, and other administrative documents. Serve as a liaison among the Library, TLC, WebCollege, part‑time instructors, College offices, vendors, and external partners. Assist with strategic planning, program review, annual reporting, events, and other Learning Commons initiatives. Coordinate employee travel, conference registrations, reimbursements, and professional development documentation. Track travel and professional development expenditures against appropriate budgets. Coordinate Learning Commons events. Assist with facilities, technology, equipment, supplies, and work orders.

Fiscal Management, Budgets, Procurement and Contracts

Maintain and monitor operational budgets for the Learning Commons. Maintain financial records; monitor expenditures, balances, encumbrances, and commitments; reconcile accounts; and prepare budget status reports. Assist with annual budget development, fiscal planning, projections, and year‑end processes. Process and track requisitions, purchase orders, invoices, reimbursements, and other fiscal transactions. Coordinate purchasing and procurement of supplies, equipment, technology, software, databases, instructional resources, and services. Track contracts, subscriptions, software licenses, memberships, vendors, costs, and renewal dates. Maintain a contract/subscription renewal calendar and coordinate procurement and renewal documentation.

Grants, Assessment and Reporting

Provide administrative and fiscal support for grants, special allocations, and other designated funding. Track grant budgets, expenditures, deadlines, purchasing, and supporting documentation. Gather, organize, maintain, and report data for the Learning Commons programs and services. Assist with annual reports, strategic plan updates, program reviews, grant reports, assessment activities, accreditation, and institutional reporting. Prepare spreadsheets, tables, charts, graphs, and summary reports and maintain historical data for trend analysis.

Department and Personnel Support

Assist with recruitment, interview scheduling, onboarding, personnel documentation, employee records, and related processes. Coordinate workspace, supplies, and communications, Provide operational support for the part‑time instructor area.

Marketing, Communications, and Webpages

Coordinate marketing and promotion of Learning Commons programs, services, events, and initiatives. Draft, edit, and distribute announcements, flyers, digital signage, newsletters, email communications, and other promotional materials. Maintain and update the Learning Commons and part‑time faculty support office webpages. Monitor web information regarding services, hours, programs, events, and resources remains accurate and current. Coordinate with TMCC Marketing and Communications to support College branding, accessibility, and communication standards.

The position works independently within established TMCC, Nevada System of Higher Education (NSHE), and State of Nevada policies and procedures and exercises initiative, judgment, confidentiality, organization, and problem‑solving skills. This is an on‑campus position at the Dandini campus.

Essential Qualifications

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.

Preferred Qualifications

Administrative support experience in a higher‑education office setting, including support for hiring or onboarding processes for staff. Experience coordinating events, meetings, or committees and preparing related communications, program materials, and reports for varied audiences. Experience processing purchases, expense or card reconciliations, travel, or other fiscal transactions within an established policy framework, using enterprise finance or HR systems such as Workday, PeopleSoft, Banner, or similar. Experience coordinating budgets and financial records. Experience managing contracts, subscriptions, and grants. Demonstrated ability to manage competing priorities independently while handling confidential information with discretion, and to build effective working relationships across departments and with external partners. Bilingual in Spanish and English.

Schedule

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The schedule is subject to change based on organizational needs.

Compensation

Grade Grade 27 (Step 01 $22.13/hr) In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator.

Perks of PERS Employees

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at TMCC!

• Health insurance options including dental and vision - Health Insurance 19.25% retirement match in PERS Life insurance, generous annual and sick leave - Classified Benefits Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
• ComPsych supports employees through life's difficult moments.
• Free parking on all TMCC campus locations.
• No State income tax.
• All full‑time faculty and staff are provided with a variety of discounts and employee purchase programs.
• Classified Grant‑in‑Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions.
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job‑related.
• Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC.
• ExemptNo Full‑Time Equivalent100.0%.

Posting close date note to applicant

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior. All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. Schedules are subject to change based on organizational needs.

Truckee Meadows Community College overview

Truckee Meadows Community College is a comprehensive educational institution located in Reno, Nevada and is part of the Nevada System of Higher Education. The College serves nearly 20,000 students each year in credit and non‑credit programs at four educational sites and more than 20 community locations. A vital leader in the New Nevada’s growing economy, TMCC is located near the beautiful Sierra Nevada Mountains in an environment rich with a thriving arts, culture, food scene, abundant outdoor activities, and a family‑friendly local community. It is only a 3.5 hour drive to San Francisco, CA, a 40‑minute drive to Lake Tahoe, and within easy driving distance of four national parks (Great Basin, Yosemite, Lassen, and Death Valley). For more information, please go to www.tmcc.edu or view our virtual tour at tour.tmcc.edu.

NSHE Employee Non‑discrimination statement

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Truckee Meadows Community College, does not discriminate on the basis of sex in any education program or activity that it operates.

Non‑discrimination on the basis of sex is mandated by TitleIX of the Education Amendments of 1972 (20 U.S.C. §§1681etseq.) and the corresponding implementation regulations (34C.F.R.Part 106).

TMCC's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

Kim Studebaker Title IX Coordinator 7000 Dandini Blvd, RDMT 211 Reno, NV 89512 775 673-7168 [e-mail]

If you need any accommodations to complete an application, please contact Human Resources.

Information regarding security, personal safety, fire safety, and crime statistics can be found at TMCC's Annual Security Report.

NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.