Jobsite Assistant Coordinator

Brasfield & Gorrie, L.L.C.; Nashville, Northern (TN, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Brasfield & Gorrie, L.L.C. is seeking a Jobsite Assistant Coordinator to lead and mentor the JSA team across regions, ensuring consistent administrative support on multiple projects.

You will participate in hiring, onboarding, and training, while coordinating coverage and monitoring payroll, reporting, and onboarding activities to maintain efficient field operations.

Qualifications

• Bachelor’s degree or equivalent
• Minimum of three years of administrative experience in construction
• Demonstrated leadership or supervisory experience
• Proficiency with Microsoft Office Suite (Word and Excel)
• Experience with JD Edwards, Riskcast, Procore, and SuccessFactors preferred
• Strong understanding of Brasfield & Gorrie jobsite administrative processes
• Ability to train, mentor, and develop team members
• Excellent verbal and written communication skills
• Strong organizational skills with multiple deadlines
• Customer service oriented and able to work independently

Responsibilities

• Provide leadership, training, and ongoing support to Jobsite Assistants within region.
• Participate in interview, hiring, onboarding, and training for JSA roles.
• Coordinate and assign jobsite coverage for administrative support across projects.
• Monitor payroll processing, Riskcast and JD Edwards reporting, and living allowance setup/changes.
• Oversee jobsite onboarding processes including E-Verify, drug testing, and transfers.
• Ensure safety documentation and postings compliance across sites.
• Guide electronic daily reports, crew work plans, and Procore documentation quality.
• Support startup and closeout processes with properly maintained electronic files.
• Assist JSAs with invoice processing, OnBase workflows, and material logs.
• Liaise between field teams, accounting, HR, Safety, and corporate departments.
• Track JSA vacations and time off to ensure coverage.
• Participate in performance feedback and evaluations for JSAs.
• Support regional standardization of processes and tools.
• Provide direct jobsite admin support when needed (payroll, expense reporting).
• Assist with training initiatives and new system implementations.
• Overnight travel to projects for job audits.

Skills

Leadership

Communication

Organization

Self-motivation

Customer service

Education

Bachelor’s degree or equivalent

Tools

JD Edwards

Riskcast

Procore

SuccessFactors

Microsoft Office Suite

Word

Excel

Job description

Responsibilities

The Jobsite Assistant Coordinator (JSAC) is primarily responsible for providing regional leadership, coordination, and oversight of Jobsite Assistants (JSAs). The JSAC supports multiple project teams within a designated region or group by ensuring consistency in administrative processes, compliance with company standards, and effective jobsite support. This role serves as a liaison between field operations, project management teams, and corporate departments while providing direct leadership, training, and mentorship to the JSA team.

Responsibilities and Essential Duties include the following

• Provide leadership, training, and ongoing support to Jobsite Assistants within assigned region or group.
• Participate in the interview, hiring, onboarding, and training process for Jobsite Assistant roles.
• Coordinate and assign jobsite coverage to ensure adequate administrative support across projects.
• Monitor and ensure consistency in payroll processing, Riskcast and JD Edwards reporting, and living allowance setup/changes.
• Oversee jobsite onboarding processes including hiring paperwork, E-Verify, drug testing, and employee transfers.
• Ensure compliance with safety documentation, drug testing requirements, and state/federal jobsite postings.
• Provide guidance and quality control related to electronic daily reports, crew work plans, and Procore documentation.
• Support job start-up and closeout processes, ensuring electronic job files are properly established and maintained.
• Assist JSAs with invoice processing, OnBase workflows, rental equipment tracking, and material logs.
• Act as a liaison between field teams, accounting, HR, Safety, and other corporate departments to resolve administrative issues.
• Track and review JSA vacation and time off to ensure appropriate project coverage.
• Participate in performance feedback and evaluations for Jobsite Assistants.
• Support regional standardization of processes, tools, and best practices across jobsites.
• Provide direct jobsite administrative support when needed, including payroll entry, correspondence, expense reporting, and document management.
• Assist with training initiatives, process improvements, and implementation of new systems or procedures.
• Overnight travel to projects to conduct job audits is required.

Education - Skills - Knowledge - Qualifications & Experience

Education/Qualifications/Experience/Skills:

• Bachelor’s degree preferred or equivalent work experience.
• Minimum of three years of administrative experience in construction, including jobsite support experience preferred.
• Demonstrated leadership or supervisory experience preferred.
• Working proficiency in Microsoft Office Suite, including Word and Excel.
• Experience with JD Edwards, Riskcast, Procore, SuccessFactors, and related company systems preferred.
• Strong understanding of Brasfield & Gorrie jobsite administrative processes.
• Proven ability to train, mentor, and develop team members.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Customer service driven with a positive attitude.
• Self-motivated and able to work independently while supporting a team environment.
• Ability to maintain confidentiality and exercise sound judgment.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities