ADMINISTRATIVE ASSISTANT 3

Southern University-New Orleans; New Orleans (LA); On-site; USD 29,000 - 49,000; Full time

Job summary

Southern University at New Orleans seeks an Administrative Assistant to provide secretarial support for the Health Information Management program and the Museum Studies program. The role requires independent judgment, strong organization, and effective communication to assist supervisory staff and colleagues.

Ideal candidates have two years of administrative experience, with ability to handle payroll, travel reports, and meeting preparations.

Qualifications

• Two years of experience in administrative services.

Responsibilities

• For a professional, supervisor or manager, performs secretarial support with independent judgment and initiative.
• Responds to information requests and interprets department rules and regulations.
• Independently composes and types correspondence for supervisor signature on administrative matters.
• Compiles and types special reports from various sources.
• Organizes and maintains files and materials with confidentiality as needed.
• Prepares materials for meetings (agendas, handouts, binders).
• Performs payroll, travel reports, supply requisitions, and other duties as assigned.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Focusing on Customers

Ethics and Integrity

Adapting to Change

Team Building

Building Trust

Emotional Intelligence

Initiative

Job description

Southern University at New Orleans, a public, historically black university, empowers and promotes the upward mobility of diverse populations of traditional and nontraditional students through academic programs, teaching, research, and service to achieve excellence in higher education using various teaching and learning modalities.

The Health Information Management Systems (HIMS) program is developed in accordance with the stated mission of Southern University at New Orleans and on the belief that the vital information generated regarding health care is needed by the patient, community, health care administrators, medical staff and other designated recipients. The primary mission of the Division of HIM is to improve the health care delivery system through the education and training of students who are knowledgeable about the management of health information systems, as well as provide service to the health care community and the HIM profession. The Division of HIM is dedicated to the creation, transmission, and application of knowledge relating to health information management. In addition, the program seeks to prepare students for lifelong learning.

In this role, the Administrative Assistant provides administrative support for the Health Information Management program. The Administrative Assistant also provides administrative support for the Museum Studies program.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Building Trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
• Demonstrating Emotional Intelligence: The ability to identify and understand emotions in oneself and others and use that understanding to manage one's behavior and relationships.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

JOB DUTIES

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual, Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

1. Responds to requests for information; may require interpretation of department rules and regulations.
2. Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
3. Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
4. Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
5. Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
6. May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.All other duties as assigned.

Position-Specific Details

Appointment Type: This will be filled as a Probational appointment.

Work Schedule: 8:00 a.m. to 5:00 p.m.

Compensation: $28,642.00 - $49,067.00

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

Ms. Katina Jones
Southern University at New Orleans/HR Department
email address: [e-mail]