Administrative Assistant

Saint Louis University; St. Louis (MO); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Retirement plan with match

Tuition remission for employees and dependents

Generous paid time off and holidays

Job summary

Saint Louis University is seeking an Administrative Assistant I/II to provide vital administrative support for the Department of Computer Science. The successful candidate will handle phone calls, emails, and coordinate schedules, ensuring smooth operations within the department.

This role requires strong organizational skills and experience in an administrative capacity, as you will assist with reports, communication, and maintain sensitive records. The position is based at the vibrant Midtown campus.

Qualifications

• Strong organizational skills and good judgment.
• Ability to coordinate multiple priorities effectively.
• Experience with administrative tasks and processes.

Responsibilities

• Maintains department spreadsheets and prepares reports.
• Coordinates administrative services and arranges meetings.
• Handles sensitive records with discretion.

Skills

Administrative procedures knowledge

Analytical skills

Organizational skills

Communication skills

Ability to evaluate information

Education

High School diploma or equivalent

Associate's degree

Job description

Job Summary

The Administrative Assistant I /II provides administrative support to Saint Louis University's School of Science and Engineering - Department of Computer Science. This position is responsible for representing the University by communicating with internal and external constituents, typing correspondence and memos, coordinating travel arrangements, maintaining calendars, and duplicating and distributing material.

Primary Job Responsibilities - Admission Assistant I

• Maintains department spreadsheets and assists with preparing financial and administrative reports

• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity

• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems

• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff

• Handles or assists with confidential issues or sensitive records; provides technical support

• Performs other duties as assigned

Additional Job Duties - Administrative Assistant II

• Monitors all budget and grant expenditures; prepares ad hoc financial and administrative reports.

• Assists department chairs with course updates in Banner; establishes new faculty in Canvas.

• Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment.

• May provide work leadership for other office staff; trains and follow-up on the work of others.

Knowledge, Skills, and Abilities

• Knowledge of administrative procedures and research techniques

• Knowledge of the functions of the school division and its operating procedures

• Must possess analytical and organizational skills, good judgment, and initiative

• Considerable ability to evaluate information, perform analysis and prepare written and verbal recommendations

• Ability to develop and maintain effective working relationships

• Ability to coordinate multiple priorities

• Ability to operate a computer and use appropriate software applications and peripheral office equipment

• The ability to easily communicate departmental procedures and policies

• The ability to answer moderately complex questions

• The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications (Administrative Assistant I)

• High School diploma or the equivalent

• One year of administrative experience

Minimum Qualifications (Administrative Assistant II)

• High School diploma or the equivalent

• Three to five (3‑5) years of related experience

Preferred Qualifications

• Associate's degree

In-Person Work Schedule

This position is based on-site at Saint Louis University's vibrant Midtown campus. The in-person nature of the role fosters meaningful collaboration, connection, and engagement within a dynamic academic community, allowing you to contribute fully to the daily life and mission of the university.

Location

Ritter Hall

Full-Time Benefits

Saint Louis University offers an excellent benefits package designed to support your well-being, growth, and sense of purpose. Employees enjoy generous health, dental, and vision coverage options, and a retirement plan with a match.

SLU offers full-time employees tuition remission benefits for themselves and their dependents!

SLU is also deeply committed to work‑life balance, offering generous paid time off, holidays, and wellness resources, all within a values‑driven, Jesuit environment that prioritizes care for the whole person.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours

40

Equal Opportunity Employer Statement

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.