Administrative Assistant 5

LDH-Office of Public Health; Baton Rouge (LA); On-site; USD 60,000 - 95,000; Full time

Job summary

Louisiana Department of Health’s Office of Public Health seeks a highly responsible administrative specialist to support the Deputy Assistant Secretary for the Center for Environmental Health, coordinating information and guiding staff and external inquiries.

The role provides executive-level support to DAS and may assist other senior leaders; duties include handling calls, correspondence, travel, purchasing, HR liaison, and time administration. Location: East Baton Rouge Parish, LA.

Qualifications

• Four years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.
• Acts as liaison to senior management, handling information flow for the Center for Environmental Health.
• Strong communication, time management, and organizational skills.

Responsibilities

• Serves as the primary liaison to the Office of Public Health Deputy Assistant Secretary for the Center for Environmental Health.
• Answers and screens daily incoming calls related to sensitive matters and determines actions to take.
• Communicates with bureaus, programs, and offices essential to the functions of the DAS and with state/national entities on behalf of senior leaders.
• Serves as an authorized time administrator for the Center for Environmental Health.
• Serves as travel administrator for the Center for Environmental Health and processes purchases for the Center.

Skills

Communicating Effectively

Following Policies and Procedures

Managing Projects

Acting with Ethics and Integrity

Displaying Professionalism

Thinking Critically

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

This highly responsible position provides excellent customer service and business support that contributes to the growth and success of the Office of Public Health senior management/ executive team and workforce-at-large. The position is the primary support to the Deputy Assistant Secretary and provides information and guidance to individuals who seek internal and external information related to the Center of Community Preparedness and Health Protection.

The position demonstrates executive-level, administrative duties in support of the Deputy Assistant Secretary over the Center for Environmental Health. They may also support the Office of the Assistant Secretary, other Deputy Assistant Secretaries, and the Executive Management Team to administer OPH statewide programs.

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Serves as the primary liaison to the Office of Public Health Deputy Assistant Secretary for the Center for Environmental Health.
• Answers and screens daily incoming calls related to sensitive and confidential matters and determines appropriate actions to take.
• Communicates and corresponds with bureaus, programs, and offices essential to the functions of the DAS. Communicates with state and national associations and other local, state, and federal entities on behalf of the Deputy Assistant Secretary, Deputy Assistant Secretaries, and Executive Management Team, as assigned.
• Serves as an authorized time administrator for the Center for Environmental Health.
• Serves as an initiator and travel administrator for the Center for Environmental Health
• Purchases supplies and other items needed for the Center for Environmental Health. Prepares purchase orders for services and goods for the Center.
• Serves as the HR Liaison for the Deputy Assistant Secretary, Center for Environmental Health, and Bureau Directors.

Position-Specific Details:

Location: Office of Public Health / Bureau of Engineering Services/ East Baton Rouge Parish

Appointment Type: This position may be filled as aProbationary appointment or Promotional appointment

Cost Center:326210030

Position Number(s):50669804

Contact Information:

Shambrielle Pooler

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.