Administrative Assistant 3

University of New Mexico; Albuquerque (NM); On-site; USD 25,168 - 32,373; Full time

Benefits offered by this job

Comprehensive benefits package

Tuition remission and dependent education benefits

Job summary

The University of New Mexico is seeking a professional individual for a full-time administrative support position within the Clinical Law Program at the School of Law in Albuquerque. This role involves providing direct support to law practice areas and managing confidential client files.

The ideal candidate will have strong communication skills, attention to detail, and a background in administrative tasks within educational or office environments. Benefits include comprehensive medical, dental, and educational programs.

Qualifications

• 5 years of experience directly related to administrative support.
• Experience in office or educational environments requiring adherence to procedures.
• Ability to work effectively with all levels of the organization.

Responsibilities

• Greet visitors and answer phones at the front desk.
• Communicate effectively with faculty, staff, and clients.
• Administer confidential client files through online systems.
• Provide guidance to clinical law students on office practices.

Skills

Strong communication skills

Attention to detail

Organizational skills

Ability to maintain confidentiality

Education

High school diploma or GED

Tools

Microsoft Office or Microsoft 365

Job description

Position Summary

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of Law School faculty who are licensed attorneys.

We are seeking a professional, highly organized individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legal office and provides direct administrative support to multiple law practice areas.

This position offers the opportunity to support meaningful client representation and student learning by contributing to our collaborative legal/academic program.

Key Administrative Support Duties

• Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
• Communicate effectively with faculty, staff, students, clients, and members of the public
• Administer the lifecycle of confidential client files through an online case management system
• Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Apply established law office procedures accurately, consistently, and with attention to detail

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Administrative support experience in an office or educational environment requiring accuracy, attention to detail, and adherence to established procedures
• Experience with electronic and/or physical records management
• Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
• Strong verbal and written communication skills, with the ability to prepare clear and accurate emails and office correspondence
• Proficiency with Microsoft Office or Microsoft 365 in a professional setting
• Experience maintaining confidentiality of sensitive information

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Equal Opportunity Employer

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

E. E. O. and History Statement

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Background Check Required

Yes

Additional Details

• Campus: Main - Albuquerque, NM
• Department: School of Law (588A)
• Employment Type: Staff
• Staff Type: Regular - Full-Time
• Status: Non-Exempt
• Pay: Hourly: $18.27 - $23.50
• Eligible for Remote Work: No

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.